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File #: RS2021-736    Name:
Type: Resolution Status: Passed
File created: 1/22/2021 In control: Metropolitan Council
On agenda: 2/2/2021 Final action: 2/2/2021
Title: A resolution approving Amendment 1 to the contract between the Metropolitan Government of Nashville and Davidson County and InfoSapient, Inc. for database administration support for the Oracle hosted E-Business Suite R12 application for items related to performance, tuning, patching, and validation along with internal DBA advisory services.
Sponsors: Kyonzte Toombs, John Rutherford
Attachments: 1. RS2021-736 legislation packet, 2. RS20201-736 InfoSapient Sole Source Contract Amendment memo

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A resolution approving Amendment 1 to the contract between the Metropolitan Government of Nashville and Davidson County and InfoSapient, Inc. for database administration support for the Oracle hosted E-Business Suite R12 application for items related to performance, tuning, patching, and validation along with internal DBA advisory services.

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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,

WHEREAS, the Purchasing Agent determined that the services and supplies to be provided by InfoSapient meet the requirements for the use of a sole source contract; and,

WHEREAS, the Metropolitan Government of Nashville and Davidson County and InfoSapient, Inc. entered into a Contract dated March 9, 2020, and the Contract did not require Council action as the original estimated value was less than $250,000; and,

WHEREAS, the estimated Contract value has increased; and,

WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by Resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars ($250,000.00)”; and,

WHEREAS, approval of Amendment 1 to the Contract will benefit the citizens of Davidson County.

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:

Section 1: That Amendment 1 between The Metropolitan Government of Nashville and Davidson County and InfoSapient, Inc., attached hereto and incorporated herein, is hereby approved.

Section 2: That this Resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.

Agenda Analysis

Analysis

 

This resolution approves an amendment to a contract between Metro and InfoSapient, Inc. for the E-Business Suite R12 database administration support. R12 is an Oracle system that Metro uses for its financial operations and transactions. All Metro departments use the system for creating purchase orders, paying invoices, recording revenues, submitting payroll, tracking departmental budgets, as well as for some HR transactions.

 

InfoSapient, Inc. is a consulting services company that has worked with Metro’s R12 implementation since the beginning of the process. This contract is for database administration support for R12 application for items related to performance, tuning, patching, and validation, along with internal advisory services. The original sole source contract with InfoSapient did not require Council approval because it was below the $250,000 threshold.

 

This amendment increases the value of the contract over the remaining four years, with an estimated amendment value of $500,000 and a total contract value of $700,000. Metro ITS has advised that InfoSapient is the only suitable contractor to perform these services due to their proprietary knowledge and a deep level of understanding of the application. ITS has provided a letter to the Council further explaining the reasoning for the sole source contract increase. This letter has been uploaded to Insite for viewing.