title
A resolution accepting the terms of a cooperative purchasing master agreement with Demco, Inc., for the purchase of furniture, equipment and supplies for the Nashville Public Library.
body
WHEREAS, Tennessee Code Annotated § 12-3-1205(b) allows the Metropolitan Government of Nashville and Davidson County (“Metro”) to participate in a cooperative purchasing agreement for the procurement of any goods, supplies, services, or equipment with one or more governmental entities outside this state; and,
WHEREAS, Tennessee Code Annotated § 12-3-1205(b) allows Metro to participate in an out-of-state master agreement by adopting a resolution accepting the terms of the master agreement; and,
WHEREAS, the Purchasing Agent desires to participate in the master agreement between Region 14 Education Service Center, a state of Texas governmental entity, and Demco, Inc.; and,
WHEREAS, this master agreement was requested by the Nashville Public Library but is available to all Metro departments to utilize; and,
WHEREAS, approval of the master agreement is in the best interest of the citizens of the Metropolitan Government of Nashville and Davidson County.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1. That the master agreement Region 14 Education Service Center, a state of Texas governmental entity, and Demco, Inc., a copy of which is attached hereto and incorporated herein, is hereby approved.
Section 2. That this resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution accepts the terms of a cooperative purchasing master agreement with Demco, Inc., for the purchase of furniture, equipment, and supplies for the Nashville Public Library.
The original agreement is between the Region 14 Education Service Cetner, which is a governmental entity of the state of Texas, and Demco, Inc. The anticipated project value is $250,000. The estimated savings to the Metropolitan Government by using this cooperative purchasing agreement is $37,571. The agreement would expire on September 30, 2026, though five additional one-year extensions are possible.
According to the Cooperative Request Review form, the pricing in the cooperative purchase agreement was leveraged through its Omnia membership and from a competitive RFP with 70 offers. It is unlikely that Metro would obtain a better value through a competitive solicitation, as this would provide the most streamlined sourcing method to access library-specific furniture, equipment, and supplies at an advantageous price.
T.C.A. § 12-3-1205(b) authorizes local governments to participate in cooperative purchasing agreements with governmental entities outside of the state as long as the goods or services were competitively procured by the other governmental entity. T.C.A. § 12-3-1205(b) further provides that local governments may participate in a master agreement by adopting a resolution accepting the terms of the master agreement.
Fiscal Note: According to the Cooperative Request Review from the Division of Purchases, the anticipated project value is $250,000. The anticipated savings to Metropolitan Government through utilizing this cooperative purchasing equipment is $37,571.