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A resolution approving Amendment Number 1 to a sole source contract between the Metropolitan Government of Nashville and Davidson County and The Village at Glencliff to increase the value and extend the term of the contract.
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WHEREAS, The Metropolitan Government of Nashville and Davidson County (“Metro”) previously entered into Contract 6563187 with the Village at Glencliff to provide homelessness medical respite services; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by Resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars”; and,
WHEREAS, the parties desire to amend Section 4.1 of Contract Number 6563187 to increase the value of the contract beyond $250,000.00, for a total contract value of $475,100.00, a copy of which amendment is attached hereto and incorporated herein; and,
WHEREAS, the parties desire to amend Section 3.1 of Contract Number 6563187 to extend the term of the contract for a total term of twenty-four (24) months, a copy of which amendment is attached hereto and incorporated herein; and,
WHEREAS, it is to the benefit of the citizens of The Metropolitan Government of Nashville and Davidson County that the amendment to the contract be approved.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That this Amendment Number 1 to the sole source contract between The Metropolitan Government of Nashville and Davidson County and the Village at Glencliff, attached hereto and incorporated herein, is hereby approved, and the Metropolitan Mayor is authorized to execute the same.
Section 2: That this Resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
The resolution approves the first amendment to a sole source contract between the Metropolitan Government and the Village of Glencliff to provide homelessness medical respite services.
The original sole source contract, valued at $237,500, provided for the Village of Glencliff to allocate three beds on its campus for homeless individuals who are discharged from the hospital and require post-acute recuperative care. The Village of Glencliff also provides housing, food, transportation, reasonable access to primary healthcare, and medical and housing navigation services. The term of the agreement began May 29, 2024, and is set to end May 28, 2025.
The proposed amendment would extend the term of the contract by 12 months to May 28, 2026. The contract may be extended at the discretion of the purchasing agent, though the contract may not exceed 60 months. The amendment would also increase funding for the contract by $237,600, for a total of $475,100.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by resolution with 21 affirmative votes. The proposed amendment increases the contract value from $237,600 to $475,100, which brings the sole source contract value over $250,000 and triggers the requirement for Council approval.
According to the sole source justification form, the Village at Glencliff exclusively provides medical respite services as outlined in the contract. These services include medical and housing navigation, on-site bridge housing, and case management.
Fiscal Note: This amendment increases the estimated value of this sole source contract number 6563187 with The Village of Glencliff to provide homelessness medical respite services from $237,600 to $475,100 to be paid from Fund Number 10101, Business Unit 053101000. However, actual expenses may be paid from department’s fund and business unit numbers when purchase orders are issued.