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A resolution accepting the terms of a cooperative purchasing master agreement with For The Record, Ltd. for courtroom audio and visual equipment, service and storage for the State Trial Courts.
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WHEREAS, Tennessee Code Annotated § 12-3-1205(b) allows the Metropolitan Government of Nashville and Davidson County (“Metro”) to participate in a cooperative purchasing agreement for the procurement of any goods, supplies, services, or equipment with an agency of the United States; and,
WHEREAS, Tennessee Code Annotated § 12-3-1205(b) allows Metro to participate in a master agreement with an agency of the United States by adopting a resolution accepting the terms of the master agreement; and,
WHEREAS, the Purchasing Agent desires to participate in the master agreement between For The Record, Ltd. and the United States General Services Administration, a copy of which is attached hereto and incorporated herein; and,
WHEREAS, this master agreement was requested by the State Trial Courts but is available to all Metro Departments to utilize; and,
WHEREAS, Metro’s participation in this out-of-state master agreement is limited to a term that will not exceed sixty months; and,
WHEREAS, approval of the master agreement is in the best interest of the citizens of Metropolitan Government of Nashville and Davidson County.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1. That the master agreement between For The Record, Ltd. and the United States General Services Administration, a copy of which is attached hereto and incorporated herein, is hereby approved.
Section 2. That this resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution accepts the terms of a cooperative purchasing master agreement with For The Record, Ltd., for courtroom audio and visual equipment service and storage for the State Trial Courts. This contract will be used to replace aging equipment and would avoid delays leading to operational disruptions.
The original agreement is between the federal General Services Administration, a governmental agency of the United States and For The Record, Ltd. The anticipated project value is $3,600,000. The Cooperative Request Review Form does not estimate cost savings as a result of this agreement. The agreement would expire on November 13, 2028.
According to the Cooperative Request Review form, the pricing in the cooperative purchase agreement leverages the scale of the federal government and the contract has been reviewed for price and opportunity cost. It is unlikely that Metro would obtain a better value through competitive solicitation.
T.C.A. § 12-3-1201(c) and Metro Code of Laws 4.12.090(b) authorizes local governments to purchase goods or services included in federal General Services Administration contracts provided.
Fiscal Note: According to the Cooperative Request Review from the Division of Purchases, the anticipated project value is $3,600,000.