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A resolution approving a sole source contract between the Metropolitan Government of Nashville and Davidson County, acting by and through the Nashville Fire Department, Emergency Medical Services Division, and ImageTrend, LLC to provide data collection and reporting software.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines, in writing, according to standards adopted by the Procurement Standards Board, that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services and supplies to be provided by ImageTrend, LLC meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws requires Council approval by resolution of sole source contracts with a total contract amount in excess of $250,000.00; and,
WHEREAS, approval of the contract will benefit the citizens of Davidson County.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the contract between The Metropolitan Government of Nashville and Davidson County and ImageTrend, LLC attached hereto and incorporated herein, is hereby approved.
Section 2: That this resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract between the Nashville Fire Department (“NFD”), Emergency Medical Services Division, and ImageTrend, LLC to provide collection and reporting software.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by a resolution receiving 21 affirmative votes. The contract under consideration has an estimated value in excess of $250,000 and therefore requires Council approval.
The estimated value of this contract is $2,000,000. The term of the contract begins January 8, 2025, and extends for 60 months. NFD has contracted with ImageTrend since 2009 for software to help gather, analyze, and report incident and exposure data. The Council has previously approved sole source contracts with ImageTrend in 2014 and 2020.
According to the sole source justification form, NFD uses ImageTrend for patient care, records management, inspections, investigations, and reporting with all divisions of the department. Prior to the use of ImageTrend, NFD used two software packages as records management systems. Using one consolidated application allows NFD to save time and money as data is shared between modules. NFD is requesting a sole source contract in order to continue current functionality, support, and maintenance through ImageTrend.
Fiscal Note: The estimated value of this sole source contract number 6566378 with ImageTrend, LLC for Emergency Medical Services and Fire Department data collection and reporting software is $2,000,000 to be paid from Fund 10101, Business Unit 32160110. However, actual expenses may be paid from various department’s fund and business unit when purchase orders are issued.