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A resolution approving the Second Amendment to an agreement between the Metropolitan Government of Nashville and Davidson County and WellSky Corporation to provide a homeless management information system.
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WHEREAS, The Metropolitan Government of Nashville and Davidson County (“Metro”) previously entered into Contract 455595 with WellSky Corporation for the provision of a homeless management information system; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services to be provided by WellSky Corporation meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by Resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars”; and,
WHEREAS, the parties desire to amend Section 2 and 6 of Contract Number 455595 to extend the term to sixty months and update the pricing, a copy of which amendment two is attached hereto and incorporated herein; and,
WHEREAS, it is to the benefit of the citizens of The Metropolitan Government of Nashville and Davidson County that the amendment to the contract be approved.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That this Second Amendment to the Contract between The Metropolitan Government of Nashville and Davidson County and Wellsky Corporation, attached hereto and incorporated herein, is hereby approved, and the Metropolitan Mayor is authorized to execute the same.
Section 2: That this Resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves the second amendment to an agreement between the Metropolitan Government and WellSky Corporation. This contract is for the provision of a homeless management information system.
Metropolitan Code of Laws Section 4.12.060 provides that sole source contracts with a total contract amount in excess of two hundred fifty thousand dollars must be approved by the Council by resolution. The previous estimated contract life value of this contract was $210,123, which did not trigger the requirement that this sole source contract be approved by Council.
This amendment to the contract increases the term of the contract from 24 months to 60 months. The original term of the contract began on October 7, 2020. The amendment further increases the value of the contract by $152,562.83 for a new estimated value of $362,685.83. Exhibit F - Order Form and Pricing would also be updated to reflect these changes.
Fiscal Note: The amendment will extend the term of the contract to sixty months and increase the contract value by $152,562.83 for a total revised estimated value of $362,685.83 due to the extension of the contract. The end date of the contract is October 6, 2025.