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An ordinance approving an agreement between The Community Foundation of Middle Tennessee, United Way of Greater Nashville, and the Metropolitan Government of Nashville and Davidson County, by and through the Office of Emergency Management, to support disaster recovery efforts.
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WHEREAS, the Office of Emergency Management has asked The Community Foundation of Middle Tennessee and United Way to serve as the named organizations in the Metro Nashville Comprehensive Emergency Management Plan identified to receive monetary donations during activated disasters in Davidson County; and,
WHEREAS, there is a Memorandum of Understanding agreement between The Community Foundation of Middle Tennessee, United Way, and the Office of Emergency Management; and,
WHEREAS, the agreement is intended to provide clarity in the activities and collaboration of the parties and to ensure the donated funds are maximized to support disaster recovery efforts; and,
WHEREAS, the agreement represents the joint understanding of the parties regarding the administration of the donated disaster funds, communication between the organizations, and the appointment and operations of the advisory committee that oversees distributions of the disaster funds; and,
WHEREAS, it is to the benefit of the citizens of the Metropolitan Government of Nashville and Davidson County that this agreement be approved.
NOW, THEREFORE BE IT ENACTED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1. That the agreement by and between The Community Foundation of Middle Tennessee, the United Way of Greater Nashville, and the Metropolitan Government of Nashville and Davidson County, by and through the Office of Emergency Management, to support disaster recovery efforts, a copy of which is attached hereto and incorporated herein, is hereby approved.
Section 2. That this ordinance shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This ordinance approves a memorandum of understanding (“MOU”) between the Office of Emergency Management (“OEM”), The Community Foundation of Middle Tennessee, and United Way of Greater Nashville that clarifies various operational and financial responsibilities among the three organizations related to disaster recovery efforts. Pursuant to the terms of the MOU, the Community Foundation and United Way will serve in the Metro Nashville Community Emergency Management Plan and are the entities identified to receive monetary donations during activated disasters in Nashville and Davidson County.
This MOU clarifies how these organizations will collaborate during a disaster, ensure that any donated funds will be maximized to support disaster recovery, and separately operate a grantmaking advisory committee that oversees the distribution of disaster relief funds.
The Community Foundation and United Way are required to periodically provide public reporting of the distribution of disaster relief funds. The reported data will include the total amount of donated funds raised and distributed, the organizations that received those funds, the demographics and zip codes of the populations served by those organizations, and any fees related to those funds that were withheld by the organizations. This data will be reported at the following intervals: within 72 hours of an activation, within the first week of an activation, within the first month of an activation, as well as each following month after an activation until Metro determines there is no longer an activated disaster. OEM will share this data with the Metro Council and the Department of Finance on a periodic basis. A failure to comply with these reporting terms is a valid basis for Metro to terminate the agreement. The memorandum has a five-year term beginning upon its enaction.
Fiscal Note: There is no cost to Metro for the performance of this agreement, however, the Office of Emergency Management will be notified if the administrative and transaction fees related to donated funds that have been withheld by The Community Foundation and United Way.