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A resolution approving a contract between the Metropolitan Government of Nashville and Davidson County and Ingersoll Rand for the maintenance and service of Metro Water Services’ equipment.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent determined that the services to be provided by Ingersoll Rand meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by Resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars ($250,000.00).”
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the Contract between The Metropolitan Government of Nashville and Davidson County and Ingersoll Rand for the maintenance and service of Metro Water Services’ equipment, attached hereto and incorporated herein, is hereby approved.
Section 2: That this Resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract between the Metropolitan Government and Ingersoll Rand for the maintenance and service of Metro Water Services’ equipment.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by resolution.
The term of the contract begins upon approval of all required parties and filing with the Metropolitan Clerk’s Office and ends after 60 months. The estimated value of this contract is $1,017,006.06.
The agreement is for the maintenance of certain types of equipment. The agreement price is $159,378.55 in Year 1 of the contract, $164,159.90 in Year 2, $169,084.70 in Year 3, $174,157.24 in Year 4, and $179,381.96 in Year 5. In addition, Exhibit D contains additional equipment for which maintenance will be provided under the contract. The additional annual payment for this equipment in Exhibit D will be $32,179.19 in Year 1, $33,144.57 in Year 2, $34,138.91 in Year 3, $35,163.07, and $36,217.97 in Year 5. The total payments over the course of this contract will be $1,017,006.06.
According to the sole source justification form, Metro Water Services has Ingersoll Rand equipment in its Central and Whites Creek facility to provide process air. This contract for “PackageCare” services for the Ingersoll Rand equipment will ensure maintenance to factory specifications and provide for repairs. If the equipment cannot be repaired, Ingersoll Rand will replace the equipment. Ingersoll Rand is the sole source for this type of service.
Fiscal Note: The term of this contract would be for five years, from January 5, 2023 through January 4, 2028. The estimated value over the five-year life of this contract is $1,017,006.06 to be paid from Fund 502920, Business Unit 65558020.