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An ordinance approving a contract between the Metropolitan Government of Nashville and Davidson County and Granicus, LLC to provide service, maintenance and licensing related to various platforms, including but not limited to, Granicus government meetings, short-term rentals monitoring, communication cloud and web streaming services for Metro-wide internal and external usage.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services and supplies to be provided by Granicus, LLC meet the requirements for the use of a sole source contract; and,
WHERAS, the proposed contract term is ten (10) years; and,
WHEREAS, approval of the Contract will benefit the citizens of Davidson County.
NOW THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1. That the Contract between The Metropolitan Government of Nashville and Davidson County and Granicus, LLC, attached hereto and incorporated herein, is hereby approved.
Section 2. Amendments to this ordinance shall be approved by resolution.
Section 3. That this Ordinance shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This ordinance approves a sole source agreement between the Metropolitan Government and Granicus, LLC to provide service, maintenance, and licensing related to various platforms, including Granicus government meetings, short-term rentals monitoring, communication cloud and web-streaming services for Metro-wide internal and external usage.
Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required. The initial contract term ends 60 months from the date of filing with the Metropolitan Clerk’s Office, but may be extended by letter signed by the Metropolitan Purchasing Agent for an additional 60 months. In no event may the contract term exceed 120 months from the date of filing with the Metropolitan Clerk’s Office.
The estimated value of the contract is $7,000,000. The pricing details are available in Exhibit A to the contract. This contract covers services such as Legistar, VoteCast, Bang the Table, Boards and Commissions, as well as a 24/7 hotline, compliance monitoring, webstreaming and more.
According to the Sole Source Justification Form provided by the Department of Information Technology Services (“ITS”), this contract would allow for the combination of various critical government services and communication solutions into one consolidated, 10-year contract. The Metropolitan Government has used some of the services under this contract for over 10 years and are embedded into internal and external communications. Replacing the system would be cost prohibitive. Therefore, ITS is intending to consolidate these Granicus services into one sole source contract for a 10-year term.
Fiscal Note: The total value of over the life of this contract is $7,000,000 and would be paid from various Business Units. The contract term ends on October 22, 2027, for various platform service, maintenance and licensing including but not limited to Granicus government meetings, short term rentals monitoring, communication cloud and web streaming services for Metro-wide internal and external usage.