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A resolution approving a contract between the Metropolitan Government of Nashville and Davidson County and Disaster Recovery Services, LLC to provide insurance and/or FEMA application and processing services related to federal declared disasters.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services to be provided by Disaster Recovery Services, LLC meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by Resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars”; and,
WHEREAS, approval of the Contract will benefit the citizens of Davidson County.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the Contract between The Metropolitan Government of Nashville and Davidson County and Disaster Recovery Services, LLC attached hereto and incorporated herein, is hereby approved.
Section 2: That this Resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract between the Metropolitan Government and Disaster Recovery Services, LLC (“DRS”) to provide insurance and/or FEMA application and processing services related to federal declared disasters.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by resolution.
The term of the contract begins upon approval of all required parties and filing with the Metropolitan Clerk’s Office and ends after 60 months. The estimated value of this contract is $500,000. The pricing details are included in Exhibit A of the contract.
According to the sole source justification form, the Metropolitan Government first contracted with DRS through an emergency contract beginning in March 2020 after the tornado. Since then, Metro has worked with DRS on FEMA applications to reimburse Metro for the costs incurred to repair, rebuild, and recover from four federally declared disasters: the March 2020 tornado, straight-line winds, and flooding (4476DR-TN); the COVID-19 pandemic (4514DR-TN); the May 2020 severe storms, straight-line winds, and flooding (4550DR-TN); and the March 2021 severe storms, tornados, and flooding (4601DR-TN). The emergency contract with DRS ended in March 2022, however, the work for three of these disasters continues. A sole source contract is desired to continue the work already in process with DRS related to these three federally declared disasters.
Fiscal Note: The estimated contract life value for this sole source contract is $500,000.