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A resolution approving a contract between the Metropolitan Government of Nashville and Davidson County and NuOrigins Systems, Inc. for service, maintenance and upgrades associated with Metro’s Right-of-way Project Collaboration Application.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent determined that the services to be provided by NuOrigins Systems, Inc. meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by Resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars ($250,000.00.”
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the Contract between The Metropolitan Government of Nashville and Davidson County and NuOrigins Systems, Inc. for service, maintenance and upgrades associated with Metro’s Right-of-Way Project Collaboration Application, attached hereto and incorporated herein, is hereby approved.
Section 2: That this Resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract with an estimated contract value of $500,000 between the Metropolitan Government and NuOrigins Systems, Inc. for service, maintenance and upgrades associated with Metro’s Right-of-Way Project Collaboration Application, also known as NashDigs.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by resolution.
The term of the contract begins June 28, 2022 and will end after 60 months. Exhibit A contains a pricing sheet for the services provided under this contract. According to the sole source justification form, this contract was previously competitively bid and has gone through custom development at significant cost to Metro. This sole source contract would allow for retention of this customization that would be lost if required to re-bid the contract.
Fiscal Note: The estimated contract life value for this sole source contract is $500,000.