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A resolution to approve the First Amendment to a contract between the Metropolitan Government of Nashville and Davidson County and Foray Technologies, LLC to provide software services for the secure transfer of crime scene photos for the Metropolitan Nashville Police Department.
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WHEREAS, The Metropolitan Government of Nashville and Davidson County (“Metro”), acting by and through the Metropolitan Nashville Police Department, previously entered into a contract with Foray Technologies, LLC, for the express purpose of providing software services for the secure transfer of crime scene photos; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services to be provided by Foray Technologies, LLC meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by Resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars”; and,
WHEREAS, The Metropolitan Government of Nashville and Davidson County and Foray Technologies, LLC have agreed to a First Amendment to the contract; and,
WHEREAS, it is to the benefit of the citizens of The Metropolitan Government of Nashville and Davidson County that the amendment to the contract be approved.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That this First Amendment to the Contract between The Metropolitan Government of Nashville and Davidson County and Foray Technologies, LLC, attached hereto and incorporated herein, is hereby approved, and the Metropolitan Mayor is authorized to execute the same.
Section 2: That this Resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves the first amendment to a contract between the Metropolitan Government and Foray Technologies, LLC, to provide software services for the secure transfer of crime scene photos for the Metropolitan Nashville Police Department.
The original contract was procured in 2019 as a sole source contract. Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by resolution. When originally procured, this contract had a value of $223,467 which did not require Council approval. The original contract was set to expire on January 1, 2023.
This amendment extends the term of the contract to January 21, 2025. In addition, the value of the contract would be increased by $148,978, from $223,467 to $372,445. No other changes would be made to the contract.
Fiscal Note: This amendment would change the estimated contract value from $223,467.00 to $372,445.00. This would be paid from GSD General Fund #10101, Business Unit #31160110, Police ALOB Information and Technology.