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A resolution approving a contract between the Metropolitan Government of Nashville and Davidson County and US eDirect, Inc. to provide a Point of Sale System, including any maintenance and upgrades, for the Department of Parks and Recreation.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services and supplies to be provided by US eDirect, Inc. meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by Resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars ($250,000.00)”; and,
WHEREAS, approval of the Contract will benefit the citizens of Davidson County.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the Contract between The Metropolitan Government of Nashville and Davidson County and US eDirect, Inc., attached hereto and incorporated herein, is hereby approved.
Section 2: That this Resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract with an estimated contract value of $345,000 between the Metropolitan Government and US eDirect, Inc. to provide a Point of Sale System, including any maintenance and upgrades, for the Department of Parks and Recreation.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by resolution.
The contract term is 60 months from the date of filing with the Metropolitan Clerk’s Office. This agreement is for the continued maintenance and future programming fees for the Point of Sale system, which is managed and hosted by US eDirect, Inc. This is the collection system used for all fees for the Department of Parks and Recreation.
Fiscal Note: The total value over the life of this contract is $345,000 and would be paid from Park’s 16 Business Unit numbers in the GSD account for the continued maintenance and future programming fees to the department’s existing Point-of-Sale system.