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A resolution appropriating the amount of $18,054,600.00 from the General Fund Reserve Fund for the purchase of equipment and building repairs for various departments of The Metropolitan Government of Nashville and Davidson County.
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Be it resolved by the Council of The Metropolitan Government of Nashville and Davidson County:
Section 1. There is hereby appropriated the sum of $900,000.00 from the General Fund Reserve Fund for the Davidson County Sheriff’s Office for building repairs and equipment.
Section 2. There is hereby appropriated the sum of $3,500,700.00 from the General Fund Reserve Fund for the Department of General Services for building repairs and equipment.
Section 3. There is hereby appropriated the sum of $8,427,400.00 from the General Fund Reserve Fund for the Information Technology Services Department for equipment.
Section 4. There is hereby appropriated the sum of $50,000.00 from the General Fund Reserve Fund for Juvenile Court for equipment.
Section 5. There is hereby appropriated the sum of $10,000.00 from the General Fund Reserve Fund for the Juvenile Court Clerk for equipment.
Section 6. There is hereby appropriated the sum of $500,000.00 from the General Fund Reserve Fund for the Metropolitan Parks and Recreation for building repairs and equipment.
Section 7. There is hereby appropriated the sum of $266,500.00 from the General Fund Reserve Fund for the Metropolitan Planning Department for building repairs and equipment.
Section 8. There is hereby appropriated the sum of $500,000.00 from the General Fund Reserve Fund for the Metropolitan Nashville Police Department for equipment.
Section 9. There is hereby appropriated the sum of $2,500,000.00 from the General Fund Reserve Fund for the Nashville Fire Department for building repairs and equipment.
Section 10. There is hereby appropriated the sum of $1,400,000.00 from the General Fund Reserve Fund for the Nashville Public Library building repairs and equipment.
Section 11. As required by Ordinance No. 086-1534, information justifying the appropriations is set forth in the "General Fund Reserve Fund (4% Fund) Information Sheets" attached hereto and incorporated herein by reference.
Section 12. Where applicable, the Purchasing Agent shall procure equipment and repairs specified in the attachments in accordance with the established purchasing procedures; provided that purchases of computer equipment and software hereunder shall be based upon a recommendation from the appropriate department and the Information Systems Director.
Section 13. The Director of Finance may schedule acquisitions authorized herein to ensure an appropriate balance in the Fund.
Section 14. This resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution appropriates $18,054,600 from the General Fund Reserve Fund (4% Fund) to 10 departments for various purchases of equipment and building repairs. Section 6.14 of the Metropolitan Charter requires that 4% of all the general fund revenue of the General Services District be set aside each year solely for the purchase of equipment and building repairs.
By Ordinance No. O86-1534 and Section 5.04.015.F of the Metro Code of Laws, allocations from the General Fund Reserve Fund must each be supported by an information sheet, which are attached to the resolution. The resolution further provides in part: “The Director of Finance may schedule acquisitions authorized herein to ensure an appropriate balance in the Fund.”
The following departments would receive funding
• Davidson County Sheriff’s Office -- $900,000 for new facility needs including furniture, fixtures, and equipment;
• Department of General Services -- $3,500,700 for new and replacement fleet vehicles, major maintenance to General Services buildings countywide, and a security study for courthouse recommendations;
• Information Technology Services Department - $8,427,400 for replacing end of life servers; replacement desktops and laptops for the tech revolving fund; replacing end of life network equipment for the data center; Microsoft Enterprise Agreement; and hardware and infrastructure;
• Juvenile Court -- $50,000 for purchase and installation of security cameras;
• Juvenile Court Clerk -- $10,000 for JIS System server;
• Parks and Recreation Department -- $500,000 for purchase and installation of security cameras;
• Planning Department -- $266,500 for Cityworks upgrades including hardware, software modifications, and equipment required for conditions review; E-Plans set up; inspector laptops and hardware; miscellaneous furniture, fixtures, and equipment; workstations and tablets for additional staff proposed in various investment requests;
• Metropolitan Nashville Police Department -- $500,000 for bullet proof vests, tasers, taser cartridges, bicycles, helmets, and uniforms, and recruitment management system (eSoph);
• Nashville Fire Department -- $2,500,000 for personal protective clothing ensembles, repairs and maintenance of facilities, and medical and safety equipment and supplies;
• Nashville Public Library -- $1,400,000 for books, periodicals, and library materials.
Fiscal Note: These appropriations for the 4% Fund total $18,054,600. The current 4% Reserve Fund Balance after this resolution and RS2020-613 is $32,872,389.