title
A resolution approving a contract between the Metropolitan Government of Nashville and Davidson County and DJ Shubeck Company to provide Moyno products and parts for the Department of Water and Sewerage Services.
body
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services and supplies to be provided by DJ Shubeck Company meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by Resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars ($250,000.00)”; and,
WHEREAS, approval of the Contract will benefit the citizens of Davidson County.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the Contract between The Metropolitan Government of Nashville and Davidson County and DJ Shubeck Company attached hereto and incorporated herein, is hereby approved.
Section 2: That this Resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract between the Metropolitan Government and DJ Shubeck Company to provide Moyno products and parts for the Metropolitan Department of Water and Sewerage Services. Moyno will supply Metro with various pumps, grinders, screens, and related parts for use in the current system.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by a resolution receiving 21 affirmative votes.
The estimated value of this contract is $1,500,000 and therefore requires Council approval. The contract term begins upon approval of all required parties and filing in the Metropolitan Clerk’s Office and extends for 60 months.
According to the sole source review form, Moyno equipment is currently in use across the wastewater system, and the equipment is only compatible with Moyno parts and products. Replacing them with an alternative would be cost-prohibitive and require substantial efforts to set up a replacement brand.
Fiscal Note: The estimated value of this sole source contract number 6599733 with DJ Shubeck Company for Moyno products and parts to the Department of Water and Sewerage Services is $1,500,000 to be paid from Fund 67331, Business Unit 65558020. However, actual expenses may be paid from various departments’ funds and business unit numbers when purchase orders are issued.