title
A resolution approving a contract between the Metropolitan Government of Nashville and Davidson County and Infor, LLC for the provision of Asset Management software licensing, support and maintenance.
body
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent determined that the services to be provided by Infor, LLC meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars ($250,000.00).”
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1. That the Contract between The Metropolitan Government of Nashville and Davidson County and Infor, LLC, attached hereto and incorporated herein, is hereby approved.
Section 2: That this resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a contract between the Metropolitan Government and Infor, LLC, for the provision of Asset Management software licensing, support, and maintenance for use by the Metropolitan Department of Water Services (“MWS”).
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by a resolution receiving 21 affirmative votes. The contract under consideration has an estimated value in excess of $250,000 and therefore requires Council approval.
The estimated value of this contract is $ 1,053,287.71. The contract term begins on May 29, 2025, or upon approval of all required parties and filing in the Metropolitan Clerk’s Office, whichever occurs last, and extends for a total of 60 months.
According to the sole source justification form, Infor is used by MWS for its asset management system. This software is proprietary to Infor and licensing, support, and maintenance can only be provided by Infor.
Fiscal Note: The estimated value of this sole source contract number 6528931 with Infor (US), LLC for the Asset Management software licensing, support and maintenance is $1,053,287.71 to be paid from Fund 67331, Business Unit 65555030. However, actual expenses may be paid from various department’s fund and business unit numbers when purchase orders are issued.