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A resolution accepting the terms of a cooperative purchasing master agreement for facilities maintenance and sweeping services for the Department of Transportation and Multimodal Infrastructure.
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WHEREAS, Tennessee Code Annotated § 12-3-1205(b) allows the Metropolitan Government of Nashville and Davidson County (“Metro”) to participate in a cooperative purchasing agreement for the procurement of any goods, supplies, services, or equipment with one or more governmental entities outside this state; and,
WHEREAS, Tennessee Code Annotated § 12-3-1205(b) allows Metro to participate in an out-of-state master agreement by adopting a resolution accepting the terms of the master agreement; and,
WHEREAS, the Purchasing Agent desires to participate in the master agreement between Sourcewell, a state of Minnesota public entity, and Sweep America Intermediate Holdings, LLC; and,
WHEREAS, this master agreement was requested by the Department of Transportation and Multimodal Infrastructure but is available to all Metro Departments to utilize; and,
WHEREAS, approval of the master agreement is in the best interest of the citizens of the Metropolitan Government of Nashville and Davidson County.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1. That the master agreement between Sourcewell, a state of Minnesota public entity, and Sweep America Intermediate Holdings, LLC, a copy of which is attached hereto and incorporated herein, is hereby approved.
Section 2. That this resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution accepts the terms of a cooperative purchasing master agreement for facilities maintenance and sweeping services for the Nashville Department of Transportation and Multimodal Infrastructure.
The original agreement is between Sourcewell, which is a governmental entity from the state of Minnesota, and Sweep America Intermediate Holdings, LLC. The anticipated project value is $1,000,000. The estimated savings to the Metropolitan Government by using this cooperative purchasing agreement is $45,071.
According to the Cooperative Request Review form, the pricing in the cooperative purchase agreement was leveraged through its Sourcewell membership and from a competitive RFP with 15 offers. It is unlikely that Metro would obtain a better value through a competitive solicitation. The agreement would expire on August 8, 2026. According to the Cooperative Request Form, this contract would allow NDOT to continue street, roadway and parking lot sweeping services without interruption after the current contract expires in September 2025.
T.C.A. § 12-3-1205(b) authorizes local governments to participate in cooperative purchasing agreements with governmental entities outside of the state as long as the goods or services were competitively procured by the other governmental entity. T.C.A. § 12-3-1205(b) further provides that local governments may participate in a master agreement by adopting a resolution accepting the terms of the master agreement.
Fiscal Note: According to the Cooperative Request Review form from the Division of Purchases, the anticipated project value is $1,000,000. The anticipated saving to Metro through utilizing this cooperative purchasing agreement is $45,071.