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A resolution approving a contract between the Metropolitan Government of Nashville and Davidson County and Forensic Technology Inc. to provide Forensic Technology equipment and/or SafeGuard Warranty and Protection Plan for the Metropolitan Nashville Police Department.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services and supplies to be provided by Forensic Technology Inc. meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by Resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars ($250,000.00)”; and,
WHEREAS, approval of the Contract will benefit the citizens of Davidson County by providing Forensic Technology equipment and/or SafeGuard Warranty and Protection Plan for the Metropolitan Nashville Police Department.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the Contract between The Metropolitan Government of Nashville and Davidson County and Forensic Technology Inc., attached hereto and incorporated herein, is hereby approved.
Section 2: That this Resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract between the Metropolitan Government and Forensic Technology Inc. to provide Forensic Technology and/or SafeGuard Warranty and Protection Plan for the Metropolitan Nashville Police Department (“MNPD”).
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by a resolution receiving 21 affirmative votes. The contract under consideration has an estimated value in excess of $250,000 and therefore requires Council approval.
The estimated value of the contract is $719,000. The contract term begins upon the approval of all parties and filing with the Metropolitan Clerk’s Office and extends for 36 months. The contract may be extended by an additional 24 months through a formal contract amendment.
According to the sole source justification form, the contract would provide a warranty and protection plan for MNPD’s Integrated Ballistic Identification System. This system includes proprietary and commercially sensitive information that requires all proprietary products and services to be purchased from the same vendor.
Fiscal Note: The estimated value of this sole source contract number 6518708 with Forensic Technology, Inc. for forensic technology equipment, SafeGuard Warranty and Protection Plan is $719,000 to be paid from Fund 10101, Business Unit 31121760. However, actual expenses may be paid from various department’s fund and business unit numbers when purchased orders are issued.