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An ordinance authorizing the Metropolitan Government of Nashville and Davidson County to participate in the master agreement between the Wilson County Board of Education, a state of Tennessee municipal agency, and Dell Marketing, L.P., to purchase computer hardware and software.
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WHEREAS, Tennessee Code Annotated § 12-3-1203 allows the Wilson County Board of Education to, upon request, purchase supplies, equipment, and services for the Metropolitan Government of Nashville and Davidson County (“Metro”) so long as the purchases are made under the same terms and the cost of the purchase is borne by the local government for which the purchase was made; and,
WHEREAS, Section 4.12.160(A) of the Metropolitan Code limits the term of contracts for services to sixty (60) months, unless otherwise authorized by the Metropolitan Council; and,
WHEREAS, the Purchasing Agent desires to continue to participate in the master agreement between Wilson County Board of Education, a state of Tennessee municipal agency, and Dell Marketing, L.P., a copy of which is attached hereto and incorporated herein; and,
WHEREAS, this master agreement was requested by the Metropolitan Nashville Department of Information Technology Services but is available to all Metro departments to utilize; and,
WHEREAS, approval of the agreement will benefit the citizens of Nashville and Davidson County.
NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1. That the master agreement between Wilson County Board of Education, a state of Tennessee municipal agency, and Dell Marketing, L.P., a copy of which is attached hereto and incorporated herein, is hereby approved.
Section 2. This ordinance shall take effect from and after its passage, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This ordinance authorizes the Metropolitan Government (“Metro”) to continue to participate in a master agreement between the Wilson County Board of Education and Dell Marketing, L.P. (“Dell”) for the purchase of computer hardware and software.
The original agreement is between Wilson County Board of Education, a state of Tennessee municipal agency, and Dell Marketing, L.P. The anticipated project value is $75,000,000. The anticipated savings through utilizing this cooperative purchasing agreement is $4,515,071. The agreement would expire on March 27, 2029.
According to the Cooperative Request Review form, Metro has utilized Dell as its standardized technology vendor. Continuing the contract with Dell would allow Metro to continue to utilize the maintenance and hardware support provided by Dell. Due to the scale of the contract between Wilson County Board of Education and Dell, it is unlikely that Metro would obtain a better value through a competitive solicitation.
Tennessee Code Annotated § 12-3-1203 allows local government entities, upon request, to purchase supplies, equipment, and services for another government entity, as long as the purchases are made under the same terms and the cost is borne by the local government that made the purchase.
Section 4.12.160(A) of the Metropolitan Code limits the term of contracts for services to sixty months, unless otherwise authorized by the Metropolitan Council by ordinance. The Metropolitan Government has used this agreement for 60 months, and Metropolitan Council approval is required to continue to use this agreement.
Fiscal Note: According to the Cooperative Request Review from the Division of Purchases, the anticipated project value is $75,000,000. The anticipated savings to Metropolitan Government through utilizing this cooperative purchasing agreement is $4,515,071.