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A resolution accepting the terms of a cooperative purchasing master agreement for class 4-8 electric chassis and charging infrastructure for the Department of General Services.
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WHEREAS, Tennessee Code Annotated § 12-3-1205(b) allows the Metropolitan Government of Nashville and Davidson County (“Metro”) to participate in a cooperative purchasing agreement for the procurement of any goods, supplies, services, or equipment with one or more governmental entities outside this state; and,
WHEREAS, Tennessee Code Annotated § 12-3-1205(b) allows Metro to participate in an out-of-state master agreement by adopting a resolution accepting the terms of the master agreement; and,
WHEREAS, the Purchasing Agent desires to participate in the master agreement between Sourcewell, a state of Minnesota public entity, and Roundtrip EV Solutions Inc., a copy of which is attached hereto and incorporated herein; and,
WHEREAS, this master agreement was requested by the Department of General Services but is available to all Metro Departments to utilize; and,
WHEREAS, approval of the master agreement is in the best interest of the citizens of the Metropolitan Government of Nashville and Davidson County.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1. That the master agreement between Sourcewell, a state of Minnesota public entity, and Roundtrip EV Solutions Inc., a copy of which is attached hereto and incorporated herein, is hereby approved.
Section 2. That this resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution accepts the terms of a cooperative purchasing master agreement the terms of a cooperative purchasing master agreement for class 4-8 chassis and charging infrastructure for the Department of General Services. The original agreement is between Sourcewell, which is a Minnesota governmental agency, and Roundtrip EV Solutions, Inc. The total project value is $5,000,000. The anticipated savings from the cooperative purchase agreement is $1,265,071.
The Department of General Services seeks to use this contract to class 4-8 chassis and related equipment including refuse, concrete, dump, and street sweeping trucks, according to the cooperative request form.
The pricing in the cooperative purchasing agreement was from a competitive RFP with 9 offers, according to the cooperative request review form. It is unlikely that Metro would obtain a better value through a competitive solicitation. The agreement would expire on July 9, 2028, with an option for three one-year extensions between Sourcewell and the supplier.
T.C.A. § 12-3-1205(b) authorizes local governments to participate in cooperative purchasing agreements with governmental entities outside of the state, as long as the goods or services were competitively procured by the other governmental entity. T.C.A. § 12-3-1205(b) further provides that local governments may participate in a master agreement by adopting a resolution accepting the terms of the master agreement. M.C.L. § 5.04.020 requires that all equipment leases be approved by a Metropolitan Council resolution if the annual expenditure for the lease exceeds $5,000.
Fiscal Note: According to the Cooperative Request Review from the Division of Purchases, the anticipated project cost is $5,000,000.