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A resolution accepting the terms of a cooperative purchasing master agreement for an online marketplace for the purchase of products and services from Amazon Business for the Department of Finance.
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WHEREAS, Tennessee Code Annotated § 12-3-1205(b) allows the Metropolitan Government of Nashville and Davidson County (“Metro”) to participate in a cooperative purchasing agreement for the procurement of any goods, supplies, services, or equipment with one or more governmental entities outside this state; and,
WHEREAS, Tennessee Code Annotated § 12-3-1205(b) allows Metro to participate in an out-of-state master agreement by adopting a resolution accepting the terms of the master agreement; and,
WHEREAS, the Purchasing Agent desires to participate in the master agreement between Prince William County Public School, a state of Virginia public entity, and Amazon Services, LLC, a copy of which is attached hereto and incorporated herein; and,
WHEREAS, this master agreement was requested by the Department of Finance but is available to all Metro Departments to utilize; and,
WHEREAS, approval of the master agreement is in the best interest of the citizens of the Metropolitan Government of Nashville and Davidson County.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1. That the master agreement between the Prince William County Public School, a state of Virginia public entity, and Amazon Services, LLC, a copy of which is attached hereto and incorporated herein, is hereby approved.
Section 2. That this resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution accepts the terms of a cooperative purchasing master agreement for an online marketplace for the purchase of products and services from Amazon Business to the Department of Finance. The original agreement is between Prince William County Public Schools, which is a Virginia governmental agency, and Amazon Business. The total project value is $2,500,000.
The Department of Finance seeks to use this service as an online marketplace for the purchase of products and services, according to the cooperative request form. This agreement would allow the department to use the service for on-contract purchases and server as a back-up to a number of Metro contracts for products and services.
The pricing in the cooperative purchasing agreement was from a competitive RFP with five offers, according to the cooperative request review form. It is unlikely that Metro would obtain a better value through a competitive solicitation. The agreement would expire on January 18, 2026.
T.C.A. § 12-3-1205(b) authorizes local governments to participate in cooperative purchasing agreements with governmental entities outside of the state, as long as the goods or services were competitively procured by the other governmental entity. T.C.A. § 12-3-1205(b) further provides that local governments may participate in a master agreement by adopting a resolution accepting the terms of the master agreement. M.C.L. § 5.04.020 requires that all equipment leases be approved by a Metropolitan Council resolution if the annual expenditure for the lease exceeds $5,000.
Fiscal Note: According to the Cooperative Request Review form from the Division of Purchases, the anticipated project cost is $2,500,000.