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A resolution approving a contract between the Metropolitan Government of Nashville and Davidson County and Datavail Corporation for the provision of software consulting services.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent determined that the services to be provided by Datavail Corporation meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars ($250,000.00).”
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the Contract between The Metropolitan Government of Nashville and Davidson County and Datavail Corporation for the provision of software consulting services, attached hereto and incorporated herein, is hereby approved.
Section 2: That this Resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract between the Metropolitan Government and Datavail Corporation for the provision of software consulting services.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by resolution.
This sole source IDIQ contract is before the Council for consideration because the estimated value of the contract is $500,000. The term of the contract is 60 months, beginning upon approval of all parties and filing with the Metropolitan Clerk’s Office.
According to the sole source justification form approved by the Metro Purchasing Agent, Datavail is the Oracle PeopleSoft Platinum software consultant and developer that aided Water Services with the implementation, upgrade, customization, and optimization of Metro’s PeopleSoft application via proprietary enhancement products, tools, and programming. The proprietary customizations include a component interface for pay rate changes, tracking of company property, and customized reporting. Because of the proprietary customizations provided, using another vendor would significantly alter the scope of the request.
Fiscal Note: The estimated value of sole source contract number 6542605 with Datavail Corporation for software consulting services is $500,000 to be paid from Fund 67331, Business Unit 6555030.