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An ordinance approving a sole source contract between the Metropolitan Government of Nashville and Davidson County and Carahsoft Technology Corporation, to provide hosting and security services for Nashville.gov, and licensing and support services for departmental systems.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services and supplies to be provided by Carahsoft Technology Corporation meet the requirements for the use of a sole source contract; and,
WHEREAS, the proposed contract term is (5) years with the option to extend five (5) additional years; and,
WHEREAS, approval of the contract will benefit the citizens of Nashville and Davidson County.
NOW THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1. That the contract between The Metropolitan Government of Nashville and Davidson County and Carahsoft Technology Corporation, attached hereto and incorporated herein, is hereby approved.
Section 2. That amendments to this ordinance shall be approved by resolution.
Section 3. That this ordinance shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This ordinance approves a sole source contract between the Metropolitan Government and Carahsoft Technology Corporation to provide hosting and security services for Nashville.gov. The contract also provides licensing and support services for departmental systems such as HubNashville, MAC Hope, Metro Clerk’s public records requests, Finance public records requests, and HR Benefits CRM system. The contract has an estimated value of $25,000,000. The term of the contract begins on approval by all required parties and filing in the Metropolitan Clerk’s Office and extends for a period of 60 months. Metro has the option to extend the contract for an additional 60 months.
Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required. Sole source contracts with a total contract value over $250,000 must be approved by the Council. Sole source contracts are generally approved by resolution, however, contracts with a term exceeding sixty months must be approved by ordinance.
This sole source contract is being requested by the ITS Department. According to the sole source justification form, this contract provides Acquia hosting and security services and Salesforce licensing and support. The use of the Salesforce system has grown tremendously in recent years, and Nashville.gov moved to a cloud-based system through Acquia. Both systems were obtained through Carahsoft, and Metro is seeking to leverage and obtain volume discounts on these programs procured through Carahsoft.
Fiscal Note: The estimated value of this sole source contract no. 6508243 is $25,000,000 to be paid from Fund 51137, Business Unit 14521017. However, actual expenses may be paid from various department’s fund and business unit when purchase orders are issued.