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A resolution accepting the terms of a cooperative purchasing master agreement with Inmate Calling Solutions LLC, doing business as ICSolutions, for inmate communications for the Davidson Country Sheriff’s Office.
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WHEREAS, Tennessee Code Annotated § 12-3-1205(b) allows the Metropolitan Government of Nashville and Davidson County (“Metro”) to participate in a cooperative purchasing agreement for the procurement of any goods, supplies, services, or equipment with one or more governmental entities outside this state; and,
WHEREAS, Tennessee Code Annotated § 12-3-1205(b) allows Metro to participate in an out-of-state master agreement by adopting a resolution accepting the terms of the master agreement; and,
WHEREAS, the Purchasing Agent desires to participate in the master agreement between the state of Nevada and Inmate Calling Solutions LLC, dba ICSolutions; and,
WHEREAS, this master agreement was requested by the Davidson Country Sherrif’s Office but is available to all Metro Departments to utilize; and,
WHEREAS, approval of the master agreement is in the best interest of the citizens of the Metropolitan Government of Nashville and Davidson County.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1. That the master agreement between the state of Nevada and Inmate Calling Solutions LLC, dba ICSolutions, a copy of which is attached hereto and incorporated herein, is hereby approved.
Section 2. That this resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution accepts the terms of a cooperative purchasing master agreement with Inmate Calling Solutions, LLC, d/b/a ICSolutions, for inmate communications for the Davidson County Sheriff’s Office.
The original agreement is between the City of Charlotte, which is a governmental entity from the state of Nevada, and Inmate Calling Solutions, LLC, d/b/a ICSolutions. The anticipated project value is $0, as the agreement would be a no-cost, no-revenue contract. The estimated savings to the Metropolitan Government by using this cooperative purchasing agreement is $15,071.
According to the Cooperative Request Review form, the pricing in the cooperative purchase agreement was leveraged through its National Association of State Procurement Officials membership and from a competitive RFP with five offers. It is unlikely that Metro would obtain a better value through a competitive solicitation. The agreement would expire on December 31, 2028. The agreement would allow for the purchase of inmate phones, communications, and related services.
T.C.A. § 12-3-1205(b) authorizes local governments to participate in cooperative purchasing agreements with governmental entities outside of the state as long as the goods or services were competitively procured by the other governmental entity. T.C.A. § 12-3-1205(b) further provides that local governments may participate in a master agreement by adopting a resolution accepting the terms of the master agreement.
Fiscal Note: According to the Cooperative Request Review from the Division of Purchases, the anticipated project value is $0.00. The anticipated savings to Metropolitan Government through utilizing this cooperative purchasing equipment is $15,071.