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A resolution appropriating the amount of $18,573,000.00 from the General Fund Reserve Fund for the purchase of equipment and building repairs for various departments of The Metropolitan Government of Nashville and Davidson County.
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BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1. There is hereby appropriated the sum of $3,200,000.00 from the General Fund Reserve Fund for the Department of General Services for building repairs and equipment.
Section 2. There is hereby appropriated the sum of $400,000.00 from the General Fund Reserve Fund for the Finance Department for equipment.
Section 3. There is hereby appropriated the sum of $5,500,000.00 from the General Fund Reserve Fund for Information Technology Services for equipment.
Section 4. There is hereby appropriated the sum of $50,000.00 from the General Fund Reserve Fund for the Mayor’s Office for building repairs and equipment.
Section 5. There is hereby appropriated the sum of $33,000.00 from the General Fund Reserve Fund for the Metropolitan Historical Commission for equipment.
Section 6. There is hereby appropriated the sum of $2,590,000.00 from the General Fund Reserve Fund for Metro Nashville Police Department for building repairs and equipment.
Section 7. There is hereby appropriated the sum of $1,300,000.00 from the General Fund Reserve Fund for the Metropolitan Parks and Recreation for building repairs and equipment.
Section 8. There is hereby appropriated the sum of $1,500,000.00 from the General Fund Reserve Fund for Metropolitan Water - Waste Services for equipment.
Section 9. There is hereby appropriated the sum of $2,000,000.00 from the General Fund Reserve Fund for the Nashville Department of Transportation (NDOT) for equipment.
Section 10. There is hereby appropriated the sum of $2,000,000.00 from the General Fund Reserve Fund for the Nashville Public Library for equipment.
Section 11. As required by Ordinance No. 086-1534, information justifying the appropriations is set forth in the "General Fund Reserve Fund (4% Fund) Information Sheets" attached hereto and incorporated herein by reference.
Section 12. Where applicable, the Purchasing Agent shall procure equipment and repairs specified in the attachments in accordance with the established purchasing procedures; provided that purchases of computer equipment and software hereunder shall be based upon a recommendation from the appropriate department and the Information Systems Director.
Section 13. The Director of Finance may schedule acquisitions authorized herein to ensure an appropriate balance in the Fund.
Section 14. This resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution appropriates $18,573,000 from the General Fund Reserve Fund (4% Fund) to 10 departments for various purchases of equipment and building repairs. Section 6.14 of the Metropolitan Charter requires that 4% of all the general fund revenue of the General Services District be set aside each year solely for the purchase of equipment and building repairs.
Ordinance No. O86-1534 and Section 5.04.015.F of the Metro Code require that allocations from the 4% Fund each be supported by information sheets, which are attached to the resolution. The information sheets detail the cost of the equipment or building repairs, whether the cost is related to a replacement, the age of the equipment being replaced, and the estimated life of the equipment. The resolution further provides that “the Director of Finance may schedule acquisitions authorized herein to ensure an appropriate balance in the Fund.”
The following departments would receive funding:
• Department of General Services - $3,200,000 for safety upgrades to Metro facilities, major maintenance and repairs, and for new and replacement fleet vehicles
• Department of Finance - $400,000 for Treasury - R12/Kyriba Enhancement; Budgets - EPM Workforce Module Implementation; and Operations - ACFR Automation Phase 2
• Department of Information Technology Services - $5,500,000 for the Microsoft Enterprise Agreement
• Mayor’s Office - $50,000 for office remodel/furniture, fixtures, and equipment
• Metropolitan Historical Commission - $33,000 for Trail of Tears route signage
• Metropolitan Nashville Police Department - $2,590,000 for the Emergency Contingency Section (ECS) mobile unit, CSI mobile forensic services unit, and expansion of Crime Scene Investigations clean area
• Metropolitan Parks and Recreation Department - $1,300,000 for Public Square remodel/repairs and Easley Pool House repairs
• Department of Water Services - Division of Waste Services - $1,500,000 for roll-off carts and equipment and recycling and trash carts
• Nashville Department of Transportation - $2,000,000 for technology upgrades, right-of-way facilities equipment, maintenance, and repairs, and repair equipment for street light footers/conduit repairs
• Nashville Public Library - $2,000,000 for books, periodicals, and library materials