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A resolution approving a sole source contract between the Metropolitan Government of Nashville and Davidson County and Environmental Systems Research Institute, Inc. (“ESRI”) for the provision of ESRI products, rolled-in software, unit-priced items, user conference registrations, trainings, and services.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing, according to standards adopted by the Procurement Standards Board, that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the supplies and services to be provided by ESRI meet the requirements for the use of a sole source contract; and,
WHEREAS, the proposed total contract amount is in excess of two hundred fifty thousand dollars ($250,000.00); and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars ($250,000.00);” and,
WHEREAS, approval of the sole source contract attached hereto will benefit the citizens of Nashville and Davidson County.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the sole source contract between the Metropolitan Government of Nashville and Davidson County and ESRI, attached hereto and incorporated herein, is hereby approved.
Section 2: That this resolution shall take effect from and after its adoption, the welfare of the Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract between the Metropolitan Government and Environmental Systems Research Institute, Inc. (“ESRI”) for the provision of ESRI products, rolled-in software, unit-priced items, user conference registrations, trainings, and services.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by a resolution receiving 21 affirmative votes. The contract under consideration has an estimated value in excess of $250,000 and therefore requires Council approval.
The estimated value of this contract is $6,895,000. The contract term begins upon approval of all required parties and filing in the Metropolitan Clerk’s Office and extends for three years, with an option to renew for a fourth and a fifth year.
According to the sole source justification form, Metro’s current enterprise agreement with ESRI will end in January 2025. Metro wishes to continue the use of ESRI products, as Metro has made a significant investment in deploying ESRI’s Enterprise GIS platform for Metro over the past several years.
Fiscal Note: The estimated value of this sole source contract number 6567139 with Environmental Systems Research Institute, Inc. (“ESRI”) for the provision of ESRI products, rolled-in software, unit-priced items, user conference registrations, trainings, and services is $6,895,000 to be paid from Fund Number 51137, Business Unit 14521180. However, actual expenses may be paid from department’s fund and business unit numbers when purchase orders are issued.