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An ordinance approving a lease agreement between the Metropolitan Government of Nashville and Davidson County by and through the Mayor’s Office of Emergency Management and the Department of General Services and the Community Resource Center for use of a warehouse at 801 Anderson Lane, Madison, TN 37115 (Parcel No. 04300002600) (Proposal No. 2022M-022AG-001).
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WHEREAS, The Metropolitan Government of Nashville and Davidson County owns certain real property located at 801 Anderson Lane, Madison, Tennessee 37115 (Parcel No. 04300002600); and,
WHEREAS, the Community Resource Center (“CRC”) has determined that this warehouse located on the property is needed to store donated material goods in response to disasters; and,
WHEREAS, The Metropolitan Government of Nashville and Davidson County and CRC have negotiated the lease agreement attached hereto and incorporated herein as Exhibit 1; and,
WHEREAS, this ordinance has been mandatorily referred to the Planning Commission pursuant to Section 11.505 of the Metropolitan Charter and has been assigned Proposal No. 2022M-022AG-001, which has been administratively reviewed and recommended for approval; and,
WHEREAS, it is to the benefit of the citizens of The Metropolitan Government of Nashville and Davidson County that this agreement be approved.
NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1. That the Lease Agreement between The Metropolitan Government of Nashville and Davidson County and the Community Resource Center attached hereto as Exhibit 1, is hereby approved and the Director of Public Property Administration, or his designee, is hereby authorized to execute the same.
Section 2. That any amendment to this lease agreement shall be approved by resolution of the Metropolitan Council receiving at least twenty-one (21) affirmative votes.
Section 3. This ordinance shall take effect from and after its final passage, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This ordinance approves a lease agreement between the Mayor’s Office of Emergency Management and the Department of General Services (“Metro”) and the Community Resource Center (“CRC”) for the use of a warehouse at 801 Anderson Lane, Madison, TN 37115.
Metro and CRC previously entered into a memorandum of understanding (“MOU”) regarding ongoing available general relief operations on January 24, 2020. The MOU provides that CRC will establish methods for collection and sorting of donated material goods, establish a warehouse/donation processing center, and establish drop-off locations for donated materials goods, among other things. The amount of donated goods collected by CRC has exceeded existing warehouse capacity and a second location is necessary.
Pursuant to this agreement, CRC will lease an approximately 96,000 square feet portion of the warehouse at 801 Anderson Lane. CRC will lease the warehouse at no cost. CRC will use the warehouse only for the collection, sorting, and secure storage of donated material goods. Metro will pay all utility charges at the warehouse. There will be no utility cost to CRC.
CRC will be responsible for the routine maintenance of any improvements to the inside of the warehouse and janitorial services inside the warehouse. CRC has no obligation to improve or repair the warehouse to a condition better than the condition at the time when this agreement begins.
Metro will be responsible for the maintenance of existing electrical and HVAC systems, gas, sewer, sanitation, and other power or utility facilities, the exterior of the warehouse including the walls, roof, foundation, parking lot, and other items structural in nature or deemed capital improvements.
The term of this agreement begins upon execution and filing of the agreement with the Metropolitan Clerk and extends for 36 months. The agreement may be terminated by either party upon 30 days’ written notice.
Fiscal Note: Community Resource Center (CRC) will lease the warehouse at no cost but will be responsible for the routine maintenance of any improvements and janitorial services inside the premises. CRC will be responsible for all personal property, local, state or federal taxes which may be assessed by virtue of its activities on the premises.