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A resolution approving a sole source contract between the Metropolitan Government of Nashville and Davidson County and Temple, Inc. to provide Carmanah traffic control devices, products, equipment, and parts, at a 10% discount.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing, according to standards adopted by the Procurement Standards Board, that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services to be provided by Temple, Inc. meet the requirements for the use of a sole source contract; and,
WHEREAS, the proposed total contract amount is in excess of two hundred fifty thousand dollars ($250,000.00); and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars ($250,000.00);” and,
WHEREAS, approval of the sole source contract attached hereto will benefit the citizens of Nashville and Davidson County.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the sole source contract between the Metropolitan Government of Nashville and Davidson County and Temple, Inc., attached hereto and incorporated herein, is hereby approved.
Section 2: That this resolution shall take effect from and after its adoption, the welfare of the Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract between the Metropolitan Government and Temple, Inc., to provide Carmanah traffic control devices, products, equipment, and parts at a 10 percent discount from the manufacturer’s suggested retail price.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by resolution.
The estimated value of this contract is $2,000,000. The term of the agreement is 60 months, beginning upon approval of all required parties and filing with the Metropolitan Clerk’s Office.
According to the sole source justification form, the Nashville Department of Transportation and Multimodal Infrastructure operates and manages more than 250 Carmanah products within Nashville and Davidson County. The continued use of Carmanah products would maintain equipment consistency. Temple, Inc. recently became the only representative for Carmanah products in Tennessee.
Fiscal Note: The estimated value of this sole source contract number 6563179 with Temple, Inc. for Carmanah traffic control devices, products, equipment and parts is $2,000,000 to be paid from Fund 40022, Business Unit 42405022. However, actual expenses may be paid from various department’s fund and business unit when purchase orders are issued.