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An ordinance approving Amendment 2 to the contract for program management services between Gobbell Hays Partners, Inc. and the Metropolitan Government of Nashville and Davidson County, which extends the contract term for an additional thirty months and limits the scope.
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WHEREAS, pursuant to a Request For Proposal, Gobbell Hays Partners, Inc. (“Gobbell Hays”) was selected by the Metropolitan Government of Nashville and Davidson County (“Metro”) to perform program management services; and,
WHEREAS, this contract engages Gobbell Hays to perform project management services outside of the range of expertise of Metropolitan Government departments; and,
WHEREAS, Gobbell Hays has been deeply involved in the various projects ongoing on the Fairgrounds property for several years and could not be replaced cost effectively while those projects continue; and,
WHEREAS, Section 4.12.160(A) of the Metropolitan Code limits the term of contracts for services to sixty (60) months, unless otherwise authorized by the Metropolitan Council; and,
WHEREAS, Amendment 1 to the contract extended the term of the agreement for an additional twenty-eight months and was approved by BL2020-337; and,
WHEREAS, approval of the second contract amendment will benefit the citizens of Nashville and Davidson County because replacement of Gobbell Hays would entail a substantial loss of expertise and experience on the various Fairgrounds projects, which would likely result in additional costs to the Metropolitan Government and potential project delays.
NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1. That Amendment 2 to the contract between Gobbell Hays Partners, Inc. and the Metropolitan Government of Nashville and Davidson County, a copy of which is attached hereto and incorporated herein, is hereby approved.
Section 2. That any future amendments to this contract shall be approved by resolution of the Metropolitan Council receiving twenty-one affirmative votes.
Section 3. This ordinance shall take effect from and after its passage, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This ordinance approves Amendment 2 to a contract for program management services between the Metropolitan Government and Gobbell Hays Partners, Inc.
Gobbell Hays entered into a contract with the Metropolitan Government in 2015 to provide a wide range of administrative, management, technical, and/or inspection services to the Department of General Services and other Metro departments, agencies, commissions, and boards. Gobbell Hays has served as the project manager for the various recent improvements to the Fairgrounds Nashville. Ordinance No. BL2020-337 approved an extension of the contract for another 28 months until December 26, 2022.
The ordinance under consideration approves Amendment 2 to the contract. This amendment extends the term of the contract an additional 30 months. The scope of services would be narrowed to project management services for various fairgrounds projects, including but not limited to, Fair Park Phase 2, Infrastructure Part 2, and potential speedway project, only during the amended term. In addition, the amendment specifies that the contractor’s DBE effort during the amended term will be to achieve DBE participation consistent with levels being achieved on various projects currently on site. The contractor will work with the Metro Business Assistance Office to ensure compliance. This amendment also updates the contractor name and address in various provisions of the contract.
Section 4.12.160(A) of the Metropolitan Code limits the term of contracts for services to 60 months, unless otherwise authorized by the Council. Given the involvement Gobbell Hays has had in the Fairgrounds projects, replacing the firm would likely result in additional costs to the Metropolitan Government and potential project delays.