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A resolution approving a contract between the Metropolitan Government of Nashville and Davidson County and Pictometry International Corp dba EagleView to provide digital orthophoto and oblique images, maintenance, upgrades, and support of software used to access, view, and otherwise utilize captured licensed aerially derived images and software.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services and supplies to be provided by Pictometry International Corp dba EagleView meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars ($250,000.00)”; and,
WHEREAS, approval of the contract will benefit the citizens of the Metropolitan Government of Nashville and Davidson County.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the contract between The Metropolitan Government of Nashville and Davidson County and Pictometry International Corp dba EagleView attached hereto and incorporated herein, is hereby approved.
Section 2: That this resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract between the Metropolitan Government and Pictometry International Corp dba EagleView to provide digital orthophoto and oblique images, maintenance, upgrades, and support of software used to access, view, and otherwise utilize captured licensed aerially derived images and software, mainly for use by the Assessor of Property.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by a resolution receiving 21 affirmative votes. The contract under consideration has an estimated value in excess of $250,000 and therefore requires Council approval.
The estimated value of this contract is $821,922.50. The contract term begins upon approval of all required parties and filing in the Metropolitan Clerk’s Office and ends after 60 months.
According to the sole source justification form, EagleView has been used by the Assessor of Property since at least 2018. The software is complex, tailored, and highly integrated with other Metro legacy systems. Changing suppliers for this service could be cost prohibitive and potentially disruptive to the functioning of government.
Fiscal Note: The estimated value of this sole source contract number 6549105 with Pictometry International Corp dba Eagleview for digital ortho, oblique images, maintenance and other related services is $821,922.50 to be paid from Fund Number 10101, Business Unit 16102000. However, actual expenses may be paid from department’s fund and business unit numbers when purchase orders are issued.