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A resolution approving a contract between the Metropolitan Government of Nashville and Davidson County and West Publishing Corporation to provide a comprehensive online legal research database for attorneys and paralegals in the Department of Law and other Metropolitan departments.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services and supplies to be provided by West Publishing Corporation meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars ($250,000.00);” and,
WHEREAS, approval of the contract will benefit the citizens of Davidson County by providing a comprehensive online legal research database for Metro attorneys and paralegals.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the contract between The Metropolitan Government of Nashville and Davidson County and West Publishing Corporation, attached hereto and incorporated herein, is hereby approved.
Section 2: That this resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract between the Metropolitan Government and West Publishing Corporation to provide a comprehensive online legal research database for attorneys and paralegals in the Department of Law and other Metropolitan departments.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by resolution.
The term of the contract begins on January 1, 2024, and ends on December 31, 2028. The estimated value of the contract is $820,395.60.
This sole source is requested by the Department of Law. According to the sole source justification form, the West Publishing Corporation develops and maintains the comprehensive online legal research database “Westlaw”, which is used by the Department of Law and other Metro departments. The product is necessary for advising Metro employees, departments, boards, and commissions, and to represent these clients in legal proceedings. Westlaw is the only product that effectively fulfills this need.
Fiscal Note: The estimated value of this sole source contract no. 6553556 is $820,395.60 to be paid from Fund 10101, Business Unit 061110110.