title
A resolution accepting the terms of a cooperative purchasing master agreement with Old Dominion Brush Company/DuCo, LLC, for grounds maintenance equipment for the Nashville Department of Transportation
body
WHEREAS, Tennessee Code Annotated § 12-3-1205(b) allows the Metropolitan Government of Nashville and Davidson County (“Metro”) to participate in a cooperative purchasing agreement for the procurement of any goods, supplies, services, or equipment with one or more governmental entities outside this state; and,
WHEREAS, Tennessee Code Annotated § 12-3-1205(b) allows Metro to participate in an out-of-state master agreement by adopting a resolution accepting the terms of the master agreement; and,
WHEREAS, the Purchasing Agent desires to participate in the master agreement between Sourcewell, a state of Minnesota local governmental agency, and Old Dominion Brush Company/DuCo, LLC, a copy of which is attached hereto and incorporated herein; and,
WHEREAS, Metro’s participation in this out-of-state master agreement is limited to a term that will not exceed sixty months; and,
WHEREAS, this master agreement was requested by the Nashville Department of Transportation but is available to all Metro departments to utilize; and,
WHEREAS, approval of the master agreement is in the best interest of the citizens of Davidson County.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1. That the master agreement between Sourcewell, a state of Minnesota local governmental agency, and Old Dominion Brush Company/DuCo, LLC, a copy of which is attached hereto and incorporated herein, is hereby approved.
Section 2. That this resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution accepts the terms of a cooperative purchasing master agreement with Old Dominion Brush Company/DuCo LLC, for grounds maintenance equipment for the Nashville Department of Transportation and Multimodal Infrastructure (“NDOT”).
The original agreement is between Sourcewell, which is a governmental entity of the state of Minnesota, and Old Dominion Brush Company/DuCo LLC. The anticipated project value is $1,000,000. The estimated savings to the Metropolitan Government by using this cooperative purchasing agreement is $55,071. The agreement would expire on January 31, 2029, though three additional one-year extensions are possible.
According to the Cooperative Request Review form, the pricing in the cooperative purchase agreement was leveraged through its Sourcewell membership and from a competitive RFP with 56 offers. This contract would allow NDOT to quickly procure specialized debris and leaf collection systems. It is unlikely that Metro would obtain a better value through a competitive solicitation.
T.C.A. § 12-3-1205(b) authorizes local governments to participate in cooperative purchasing agreements with governmental entities outside of the state as long as the goods or services were competitively procured by the other governmental entity. T.C.A. § 12-3-1205(b) further provides that local governments may participate in a master agreement by adopting a resolution accepting the terms of the master agreement.
Fiscal Note: According to the Cooperative Request Review from the Division of Purchases, the anticipated project value is $1,000,000. The anticipated savings to Metropolitan Government through utilizing this cooperative purchasing equipment is $55,071.