title
A resolution approving a sole source contract between the Metropolitan Government of Nashville and Davidson County and Benchmark Solutions, LLC dba Benchmark Analytics, LLC, to provide the Benchmark Management System, among other things for the Metro Nashville Police Department.
body
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services and supplies to be provided by Benchmark Solutions, LLC dba Benchmark Analytics, LLC meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws requires Council approval by resolution of sole source contracts with a total contract amount in excess of $250,000.00.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the contract between The Metropolitan Government of Nashville and Davidson County and Benchmark Solutions, LLC dba Benchmark Analytics, LLC attached hereto and incorporated herein, is hereby approved.
Section 2: That this resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract between the Metropolitan Nashville Police Department (“MNPD”) and Benchmark Solutions, LLC, d/b/a Benchmark Analytics, LLC, to provide the Benchmark Management System and other software programs to the police department.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by resolution.
This sole source contract is before the Council for consideration because the estimated value of the contract is $336,000. The term of the contract is 36 months, beginning on November 12, 2024 or, if later, upon approval of all parties and filing with the Metropolitan Clerk’s Office. The contract may be extended for two years by the Metro Purchasing Agent.
According to the sole source justification form approved by the Metro Purchasing Agent, MNPD has used software from Benchmark Solutions through a sole source contract for the past five years -- the original sole source contract was adopted by Resolution No. RS2018-1462. The form also states that the Benchmark system is highly integrated within MNPD, and continuing the support and subscription licensing would allow continuity of MNPD operations.
Fiscal Note: The estimated value of this sole source contract number 6546423 with Benchmark Solutions, LLC dba Benchmark Analytics LLC for Benchmark Management System, First Sign Early Intervention, and C.A.R.E. (Case Action Response Engine) software licensing project management, training and support to MNPD’s crime lab is $336,000 to be paid from Fund 10101, Business Unit 31160110. However, actual expenses may be paid from various department’s fund and business unit when purchase orders are issued.