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A resolution approving a contract between the Metropolitan Government of Nashville and Davidson County and The Library Corporation to provide software maintenance and support for the CarlX integrated library system.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services to be provided by The Library Corporation meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by Resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars”; and,
WHEREAS, approval of the Contract will benefit the citizens of Davidson County.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the Contract between The Metropolitan Government of Nashville and Davidson County and The Library Corporation attached hereto and incorporated herein, is hereby approved.
Section 2: That this Resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract between the Metropolitan Government and The Library Corporation.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by resolution.
This contract is for maintenance and support for the CarlX Integrated Library System. The estimated contract value is $784,152. The contract term ends 60 months from the date of filing with the Metropolitan Clerk’s Office.
According to the sole source justification form, the Nashville Public Library (“NPL”) and Metropolitan Nashville Public Schools (“MNPS”) both use The Library Corporation. This has allowed for consolidation of NPL and MNPS’s Integrated Library System (“ILS”). The CarlX/Carl Connect ILS is used by NPL and MNPS libraries. The implementation of the ILS took considerable staff time, both from implementation by IT staff and non-IT staff learning to use the system. The Library Corporation developed the ILS to meet MNPS and NPL’s requirements for use. The ILS is an enterprise software and a change to a new vendor or product would be untenable for MNPS and NPL to sustain. According to the Sole Source Review, this meets the requirements of maintenance of high-technology equipment and systems and a sole source was recommended.
Fiscal Note: The estimated value of this contract is $784,152 to be paid from Fund 10101 and Business Unit #3914083.