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A resolution approving a contract between the Metropolitan Government of Nashville and Davidson County and The Perkinson Company, Inc. to provide Auma products, parts, and services for the Department of Water and Sewerage Services.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services and supplies to be provided by The Perkinson Company, Inc. meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by Resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars ($250,000.00)”; and,
WHEREAS, approval of the Contract will benefit the citizens of Davidson County.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the Contract between The Metropolitan Government of Nashville and Davidson County and The Perkinson Company, Inc., attached hereto and incorporated herein, is hereby approved.
Section 2: That this Resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a contract between the Metropolitan Government and The Perkinson Co, LLC to provide Auma products, parts, and services for the Department of Water and Sewerage Services (“MWS”).
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by a resolution receiving 21 affirmative votes.
The estimated value of this contract is $2,000,000 and therefore requires Council approval. The contract term begins upon approval of all required parties and filing in the Metropolitan Clerk’s Office and extends for 60 months.
According to the sole source review form, Auma products are currently in use by MWS. Replacing them with an alternative would be cost-prohibitive and create a substantial administrative burden that would impede the department’s function.
Fiscal Note: The estimated value of this sole source contract number 6595639 with The Perkinson Co, LLC for Auma brand products, parts and repair services is $2,000,000 to be paid from Fund 67331, Business Unit 6556010. However, actual expenses may be paid from various departments’ funds and business unit numbers when purchase orders are issued.