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A resolution approving Amendment Number 1 to a sole source contract between the Metropolitan Government of Nashville and Davidson County and Temple, Inc., to provide Carmanah traffic control devices, products, equipment, and parts, at a 10% discount.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing, according to standards adopted by the Procurement Standards Board, that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services to be provided by Temple, Inc. meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060.C of the Metropolitan Code of Laws requires Council approval by resolution of sole source with a total value of more than $250,000; and,
WHEREAS, RS2024-511 approved a sole source contract between the Metropolitan Government and Temple, Inc.; and,
WHEREAS, as set forth in Amendment Number 1, attached hereto and incorporated herein, the parties wish to increase the estimated value of the contract, among other things; and,
WHEREAS, approval of Amendment Number 1 to the contract attached hereto will benefit the citizens of the Metropolitan Government of Nashville and Davidson County.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1. That Amendment Number 1 to the sole source contract between the Metropolitan Government of Nashville and Davidson County and Temple, Inc., attached hereto and incorporated herein, is hereby approved.
Section 2. That this resolution shall take effect from and after its final passage, the welfare of the Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution amends a sole source contract between the Metropolitan Government and Temple, Inc. for traffic control devices, products, equipment, and parts as originally approved in Resolution No. RS2024-511. The original agreement had an estimated value of $2,000,000.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by resolution with 21 affirmative votes.
The amendment increases the contract value by $2,000,000 from $2,000,000 to $4,000,000. NDOT seeks to increase the contract total in order to fulfill Choose How You Move Transit Referendum safety projects. This contract will be utilized to order safety beacons of all types to include school zone flashers and rectangular rapid flash beacons to increase school and pedestrian safety. The amendment would also remove the requirement for a contract number or RFQ to appear on a certificate of insurance.
Fiscal Note: This amendment increases the estimated value of sole source contract 6563179 with Temple, Inc. for Carmanah traffic control devices, products, equipment and parts by $2,000,000 for a revised contract amount of $4,000,000 to be paid from Fund 40022, Business Unit 42405022. However, actual expenses may be paid from various departments’ funds and business units when purchase orders are issued.