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A resolution approving a contract between the Metropolitan Government of Nashville and Davidson County and Crawford Electric Supply Co., LLC to provide Allen Bradley/Rockwell products, parts and service for the Department of Water and Sewerage Services.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services and supplies to be provided by Crawford Electric Supply Co., LLC meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by Resolution of sole source contracts “with a total contract amount in excess of three hundred fifty thousand dollars ($350,000.00)”; and,
WHEREAS, approval of the Contract will benefit the citizens of Davidson County.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the Contract between The Metropolitan Government of Nashville and Davidson County and Crawford Electric Supply Co., LLC attached hereto and incorporated herein, is hereby approved.
Section 2: That this Resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract between the Metropolitan Government and Crawford Electric Supply Co., LLC to provide Allen Bradley/Rockwell products, parts, and services for the Metropolitan Department of Water and Sewerage Services (“MWS”). Crawford Electric Supply will supply Metro with software, motors, and related parts for use in the current system.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $350,000 to be approved by the Council by a resolution receiving 21 affirmative votes.
The estimated value of this contract is $4,000,000 and therefore requires Council approval. The contract term begins upon approval of all required parties and filing in the Metropolitan Clerk’s Office and extends for 60 months.
According to the sole source review form, Crawford Electric Supply is the authorized sole provider of Allen Bradley/Rockwell products, parts, and services in the area. Allen Bradley/Rockwell parts are currently in use across MWS sites. Continued use of the brand would allow MWS to maintain its warranty and service the system while avoiding system-wide replacement.
Fiscal Note: The estimated value of this sole source contract 6605639 with Crawford Electric Supply CO LLC for Allen Bradley/Rockwell Products, Parts and Services is $4,000,000 to be paid from Fund 67331, Business Unit 65560210. However, actual expenses may be paid from various departments’ funds and cost centers when purchase orders are issued.