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A resolution approving a contract between the Metropolitan Government of Nashville and Davidson County and Agilent Technologies, Inc. to provide maintenance and service for Toxicology and Drug ID Agilent instruments.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services and supplies to be provided by Agilent Technologies, Inc. meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars ($250,000.00);” and,
WHEREAS, it is to the benefit of the citizens of The Metropolitan Government of Nashville and Davidson County that this contract be approved
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the contract between The Metropolitan Government of Nashville and Davidson County and Agilent Technologies, Inc. attached hereto and incorporated herein, is hereby approved.
Section 2: That this resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract between the Metropolitan Government and Agilent Technologies, Inc. to provide maintenance and service for Toxicology and Drug ID Agilent instruments.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by resolution.
This sole source contract is before the Council for consideration because the estimated value of the contract is $374,725.01. The term of the contract is 60 months, beginning upon approval of all parties and filing with the Metropolitan Clerk’s Office.
According to the sole source justification form approved by the Metro Purchasing Agent, this contract provides Agilent Factory Authorized training for its service representatives. Agilent equipment is already in use by the Metropolitan Nashville Police Department Crime Lab. Using other vendors for service of this equipment would negate vendor warranties, which include the replacement of instrumentation. Agilent is the sole provider of its proprietary replacement parts, software upgrades, recommended upgrades, and service notes.
Fiscal Note: The estimated value of this sole source contract number 6528124 with Agilent Technologies, Inc. for Toxicology and Drug ID Agilent instruments maintenance and service is $374,725.01 to be paid from Fund 10101, Business Unit 31121760. However, actual expenses may be paid from various department’s fund and business unit when purchase orders are issued.