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A resolution approving a contract between the Metropolitan Government of Nashville and Davidson County and Cyclomedia Technology, Inc. to provide street level imagery in accordance with International Association of Assessing Officers guidelines.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services and supplies to be provided by Cyclomedia Technology, Inc. meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars ($250,000.00);” and,
WHEREAS, pursuant to Metropolitan Code of Laws § 13.08.080(C)(2), entering into an agreement with a private entity to acquire, share, or otherwise use surveillance technology or the information it provides, if such agreement includes the exchange of any monetary or any other form of consideration from any source, requires prior metropolitan council approval by a resolution adopted after a public hearing; and,
WHEREAS, approval of the contract will benefit the citizens of the Metropolitan Government of Nashville and Davidson County.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the contract between The Metropolitan Government of Nashville and Davidson County and Cyclomedia Technology, Inc. attached hereto and incorporated herein, is hereby approved.
Section 2: That this resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract between the Davidson County Assessor of Property and Cyclomedia Technology, Inc. to provide street level imagery in accordance with the International Association of Assessing Officers guidelines.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by a resolution receiving 21 affirmative votes. The contract under consideration has an estimated value in excess of $250,000 and therefore requires Council approval.
The estimated value of this contract is $1,459,000. The term of the contract begins upon approval of all required parties and filing in the Metropolitan Clerk’s Office and extends for a term of 60 months.
According to the sole source justification form, Cyclomedia Technology, Inc. is the only vendor whose products meet the Standards of Mass Appraisal 3.3.5 of the International Association of Assessing Officers. The Tennessee Comptroller’s Office, Division of Property Assessments, uses this standard as a guideline and considers it best practices.
Fiscal Note: The estimated value of this sole source contract number 6560746 with Cyclomedia Technology, Inc. for street level imagery is $1,459,000 to be paid from Fund 10101, Business Unit 16102000. However, actual expenses may be paid from various department’s fund and business unit when purchase orders are issued.