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A resolution approving a contract between the Metropolitan Government of Nashville and Davidson County and Tybera Development Group, Inc. to provide software upgrades, maintenance, and support services for eFiling systems in use by the offices of Criminal Court Clerk, Circuit Court Clerk, and Juvenile Court Clerk.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services and supplies to be provided by Tybera Development Group, Inc. meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars ($250,000.00);” and,
WHEREAS, approval of the contract will benefit the citizens of Davidson County by providing software upgrades, maintenance, and support services for eFiling systems.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the contract between The Metropolitan Government of Nashville and Davidson County and Tybera Development Group, Inc. attached hereto and incorporated herein, is hereby approved.
Section 2: That this resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract between the Metropolitan Government and Tybera Development Group, Inc. to provide software upgrades, maintenance, and support services for eFiling systems in the offices of the Criminal Court Clerk, Circuit Court Clerk, and Juvenile Court Clerk.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by resolution.
The term of the contract is for 60 months, beginning upon the date that the contract is approved by all required parties and filed in the Metropolitan Clerk’s Office. The estimated value of the contract is $500,000.
Justice Integration Services will use this contract for maintenance and support for eFlex e-filing software, eFlex portal software, Alpine case management system, CEDAR document management and storage software, and the intellectual property for these applications. According to the sole source justification information, Tybera is the sole provider of application support, change requests, and upgrade requests to these applications.
Fiscal Note: The estimated value of this sole source contract no. 6527631 is $500,000 to be paid from Fund No. 10101, Business Unit No. 29160710 to Tybera Development Group Inc.