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A resolution approving a contract between the Metropolitan Government of Nashville and Davidson County and Guthrie Sales and Services Co., Inc for the provision of SSI Aeration, Limitorque, Brentwood Industries (Polychem), General Rubber Products, parts and services for the Central and Dry Water Reclamation Facility.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent determined that the services to be provided by Guthrie Sales and Services Co., Inc meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars ($250,000.00).”
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the Contract between The Metropolitan Government of Nashville and Davidson County and Guthrie Sales and Services Co., Inc, attached hereto and incorporated herein, is hereby approved.
Section 2: That this resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract between Metropolitan Government and Guthrie Sales and Services Co., Inc., to provide SSI Aeration, Limitorque, Brentwood Industries (Polychem), General Rubber Products, and parts and services for the Central and Dry Creek Water Reclamation Facilities.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by resolution.
This sole source contract is before the Council for consideration because the estimated value of the contract is $20,000,000. The term of the contract 60 months and will begin when the agreement is approved by all required parties and filed with the Metropolitan Clerk.
According to the sole source justification form approved by the Metro Purchasing Agent, Guthrie Sales and Services is the only authorized provider for a SSI aeration fine bubble system, Limitorque gate or valve actuators, General Rubber expansion joints, and Brentwood Industries primary clarifier parts (sprockets). Metro Water Services requires these produces for its Central and Dry Creek Water Reclamation Facilities.
Fiscal Note: The estimated value of this sole source contract number 6549102 with Guthrie Sales and Services Co., Inc. is $20,000,000 for SSI Aeration, Limitorque, Brentwood Industries (Polychem), General Rubber Products, parts and services to be paid from Fund 67331, Business Unit 6558020. However, actual expenses may be paid from various department’s fund and business unit when purchase orders are issued.