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A resolution approving a contract between the Metropolitan Government of Nashville and Davidson County and Oklahoma State University dba Fire Protection Publications to provide International Fire Service Training Association training materials in print and digital form for the Nashville Fire Department.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services and supplies to be provided by Oklahoma State University dba Fire Protection Publications meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by Resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars ($250,000.00)”; and,
WHEREAS, approval of the Contract will benefit the citizens of Davidson County by providing International Fire Service Training Association materials in print and digital form for the Nashville Fire Department.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the Contract between The Metropolitan Government of Nashville and Davidson County and Oklahoma State University dba Fire Protection Publications attached hereto and incorporated herein, is hereby approved.
Section 2: That this Resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract between the Metropolitan Government and Oklahoma State University, d/b/a Fire Protection Publications to provide International Fire Service Training Association training materials in print and digital forms for the Nashville Fire Department (“NFD”).
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by resolution.
The estimated value of this contract is $350,000. The term of the agreement is 60 months, beginning on June 5, 2024, or upon approval of all required parties and filing with the Metropolitan Clerk’s Office.
According to the sole source justification form, NFD uses training materials from International Fire Service Training Association, and Fire Protection Publications are the only source for those materials. The Metropolitan Council previously approved a sole source contract between NFD and Fire Protection Publications in 2019 through Resolution No. RS2019-1774.
Fiscal Note: The estimated value of this sole source contract number 6551656 with Oklahoma State University dba Fire Protection Publications/IFSTA (International Fire Service Training Association) for IFSTA training materials in print and digital form $350,000 to be paid from Fund 10101, Business Unit 32114710. However, actual expenses may be paid from various department’s fund and business unit when purchase orders are issued.