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A resolution approving Amendment No. 2 to a contract between The Metropolitan Government of Nashville and Davidson County and ImageTrend, LLC to provide EMS and Fire Department data collection and reporting software.
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WHEREAS, The Metropolitan Government of Nashville and Davidson County previously entered into a contract (Contract Number 6566378) with ImageTrend, LLC, approved by RS2024-938; and,
WHEREAS, the parties wish to amend clause 4.1 Contract Value to decrease value by $83,605.88 for a revised estimated value of $2,194,394.12; and,
WHEREAS, the parties wish to remove and replace Exhibit A - Price Sheet and Work Order Attachment - to reflect removal of Fire Investigations module; and,
WHEREAS, it is to the benefit of the citizens of The Metropolitan Government of Nashville and Davidson County that amendment one be approved.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That Amendment No. 2 to the contract between The Metropolitan Government of Nashville and Davidson County and ImageTrend, LLC, attached hereto and incorporated herein, is hereby approved, and the Metropolitan Mayor is authorized to execute the same.
Section 2: That this Resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves the second amendment to a sole source contract between the Metropolitan Government and ImageTrend, LLC to provide EMS and Nashville Fire Department (“NFD”) data collection and reporting software.
The original contract approved by Resolution No. RS2024-938 allows NFD to use ImageTrend for patient care, records management, inspections, investigations, and reporting with all divisions of the department. NFD has contracted with ImageTrend since 2009 for software to help gather, analyze and report incident and exposure data. The first amendment increased the contract value to from $2,000,000 to $2,278,000 and added the Elite Visual Pre Plans module.
The proposed amendment would decrease the contract value by $83,605.88 to a total estimated value of $2,194,394.12. The amendment would also replace Exhibit A-Price Sheet and Work Order Attachment to reflect the removal of a fire investigations module.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metropolitan Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by a resolution receiving 21 affirmative votes. The contract under consideration has an estimated value in excess of $250,000 and therefore requires Council approval
Fiscal Note: This amendment to the sole source contract 6566378 reduces the estimated contract value from $2,278,000 to $2,194,394.12 to be paid from Fund 10101, Cost Center 1032160110. However, actual expenses may be paid from various funds and cost centers when purchase orders are issued.