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A resolution approving a sole source contract between the Metropolitan Government of Nashville and Davidson County and Intergraph Corporation through its Hexagon Safety, Infrastructure & Geospatial division to provide maintenance services for records management systems utilized by the Metropolitan Nashville Police Department.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines, in writing, according to standards adopted by the Procurement Standards Board, that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services and supplies to be provided by Intergraph Corporation through its Hexagon Safety, Infrastructure & Geospatial division meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws requires Council approval by resolution of sole source contracts with a total contract amount in excess of $250,000.00; and,
WHEREAS, approval of the contract will benefit the citizens of Davidson County.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the contract between The Metropolitan Government of Nashville and Davidson County and Intergraph Corporation through its Hexagon Safety, Infrastructure & Geospatial division attached hereto and incorporated herein, is hereby approved.
Section 2: That this resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract between the Metropolitan Government and Intergraph Corporation, through its Hexagon Safety, Infrastructure & Geospatial division, to provide maintenance services for records management systems utilized by the Metropolitan Nashville Police Department (“MNPD”).
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by resolution. The contract under consideration has an estimated value in excess of $250,000 and therefore requires Council approval.
The estimated value of this contract is $658,852.98. The term of the contract begins upon approval of all required parties and filing with the Metropolitan Clerk’s Office and extends for 24 months. The contract may be extended by contract amendment, and the option to extend may be exercised by and at the discretion of the purchasing agent. In no event may the total term of this contract exceed 60 months.
According to the sole source justification form, Intergraph is the sole provider of maintenance and support for the Records Management System (“RMS”) currently in use by MNPD. This sole source contract is required for the continued maintenance and support for the existing RMS while a new competitive Request for Proposals (RFP) is released for a new RMS for MNPD.
Fiscal Note: The estimated value of this sole source contract number 6566549 with Intergraph Corporation for the records management system maintenance is $658,852.98 to be paid from Fund 10101, Business Unit 31160110. However, actual expenses may be paid from various department’s fund and business unit when purchase orders are issued.