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A resolution approving amendment one to a sole source contract between the Metropolitan Government of Nashville and Davidson County and UKG Kronos Systems, LLC (“UKG”) to provide software as a service, software license renewal, support, maintenance, and hosting services.
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WHEREAS, The Metropolitan Government of Nashville and Davidson County (“Metro”), previously entered into a sole source contract with UKG Kronos Systems, LLC (“UKG”), contract number 6528932, in February 2024 for the express purpose of providing software related goods and services approved by RS2024-242; and
WHEREAS, the parties wish to amend this contract by extending the term of the contract to February 20, 2029, and by removing the requirement for the RFQ or contract number to appear on the Certificate of Insurance, a copy of which amendment is attached hereto and incorporated herein; and,
WHEREAS, it is to the benefit of the citizens of The Metropolitan Government of Nashville and Davidson County that the amendment to the grant contract be approved.
NOW, THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1. That this First Amendment to the sole source contract to provide software as a service, software license renewal, support, maintenance, and hosting services, a copy of which is attached hereto and incorporated herein, is hereby approved, and the Metropolitan Mayor is hereby authorized to execute the same.
Section 2. That this resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves the first amendment to a sole source contract between the Metropolitan Government and UKG Kronos System, LLC to provide software as a service, software license renewal, support, maintenance, and hosting services.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by resolution with 21 affirmative votes.
The original agreement, previously approved pursuant to RS2024-242, had an estimated value of $5,000,000, which would not change with the proposed amendment. The contract term began on February 21, 2024, and would end on December 31, 2025.
The proposed amendment would extend the agreement to February 20, 2029. The amendment would also remove a requirement for a contract number or RFQ to appear on a certificate of insurance, which is unnecessary to include in the certificate.
Fiscal Note: The estimated value of this sole source contract number 6528932, with UKG Kronos System, LLC for Kronos service, software license renewal, support maintenance and hosting, is $5,000,000 to be paid from Fund 10101, Business Unit 32120110. However, actual expenses may be paid from various departments’ funds and business unit numbers when purchase orders are issued.