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An ordinance approving Amendment Number 1 to the contract between the Metropolitan Government of Nashville and Davidson County and iTEDIUM, Inc., for COBRA administration and compliance services as well as direct and retiree billing of benefits.
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WHEREAS, through the competitive bidding process, the Metropolitan Government of Nashville and Davidson County (“Metropolitan Government”) entered into a contract with iTEDIUM, Inc. (“iTEDIUM”), for the provision of COBRA administration and compliance services as well as direct and retiree billing of benefits (“COBRA services contract”); and,
WHEREAS, the term of the Metropolitan Government’s COBRA services contract with iTEDIUM (Contract No. 6492814) commenced on August 23, 2021 and will expire on August 23, 2026; and,
WHEREAS, due to the recent conversion to the new Oracle Cloud system, the Procurement Division paused all requisitions until January 2026 and requested that the timeline for upcoming competitive bidding solicitations be extended for six months; and,
WHEREAS, extending the term of the COBRA services contract for six months through February 22, 2027 is necessary to allow time for these services to be competitively solicited; and,
WHEREAS, extension of the COBRA services contract will cause the contract term to exceed 60 months; and,
WHEREAS, Section 4.12.160 of the Metropolitan Code limits the term of contracts for services to sixty months, unless otherwise authorized by the Metropolitan Council; and,
WHEREAS, it is in the best interest of the Metropolitan Government to extend the COBRA services contract to provide the necessary time to competitively solicit and award the contract to the vendor that best fits the needs of the Metropolitan Government.
NOW THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That Amendment Number 1 to the contract between the Metropolitan Government of Nashville and Davidson County and iTEDIUM, Inc., for the provision of COBRA administration and compliance services as well as direct and retiree billing of benefits (Contract No. 6492814), attached hereto and incorporated herein, is hereby approved.
Section 2: That this ordinance shall take effect from and after its adoption, the welfare of the Metropolitan Government of Nashville and Davidson County requiring it.