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A resolution accepting the terms of a cooperative purchasing master agreement with B & H Foto and Electronics Corp. for audio visual solutions and services for the Metropolitan Government of Nashville and Davidson County Information Technology Services Department.
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WHEREAS, Tennessee Code Annotated § 12-3-1205(b) allows the Metropolitan Government of Nashville and Davidson County (“Metro”) to participate in a cooperative purchasing agreement for the procurement of any goods, supplies, services, or equipment with one or more governmental entities outside this state; and,
WHEREAS, Tennessee Code Annotated § 12-3-1205(b) allows Metro to participate in an out-of-state master agreement by adopting a resolution accepting the terms of the master agreement; and,
WHEREAS, the Purchasing Agent desires to participate in the master agreement between Region 4 Education Service Center, a state of Texas local governmental agency, and B & H Foto and Electronics Corp, a copy of which is attached hereto and incorporated herein; and,
WHEREAS, Metro’s participation in this out-of-state master agreement is limited to a term that will not exceed sixty months; and,
WHEREAS, this master agreement was requested by the Metropolitan Government of Nashville and Davidson County Information Technology Services Department but is available to all Metro departments to utilize; and,
WHEREAS, approval of the master agreement is in the best interest of the citizens of Davidson County.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1. That the master agreement between Region 4 Education Service Center, a state of Texas local governmental agency, and B & H Foto and Electronics Corp., a copy of which is attached hereto and incorporated herein, is hereby approved.
Section 2. That this resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution accepts the terms of a cooperative purchasing master agreement with B & H Foto and Electronics Corp. for audio and visual solutions and services for the Metropolitan Government Information Technology Services Department.
The original agreement is between Region 4 Education Service Center, a governmental entity of the state of Texas, and B & H Foto and Electronics Corp. The anticipated project value is $250,000. The estimated savings to the Metropolitan Government by using this cooperative purchasing agreement is $46,321. The agreement would expire on September 30, 2028.
According to the Cooperative Request Review form, the pricing in the cooperative purchase agreement was leveraged through its Omnia membership from a competitive RFP with 18 offers. It is unlikely that Metro would obtain a better value through a competitive solicitation.
T.C.A. § 12-3-1205(b) authorizes local governments to participate in cooperative purchasing agreements with governmental entities outside of the state as long as the goods or services were competitively procured by the other governmental entity. T.C.A. § 12-3-1205(b) further provides that local governments may participate in a master agreement by adopting a resolution accepting the terms of the master agreement.
Fiscal Note: According to the Cooperative Request Review from the Division of Purchases, the anticipated project value is $250,000. The anticipated savings to Metropolitan Government through utilizing this cooperative purchasing agreement is $46,321.