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A resolution accepting the terms of a cooperative purchasing master agreement for off-road vehicles, UTVs, ATVs and snowmobiles for the Department of General Services.
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WHEREAS, Tennessee Code Annotated § 12-3-1205(b) allows the Metropolitan Government of Nashville and Davidson County (“Metro”) to participate in a cooperative purchasing agreement for the procurement of any goods, supplies, services, or equipment with one or more governmental entities outside this state; and,
WHEREAS, Tennessee Code Annotated § 12-3-1205(b) allows Metro to participate in an out-of-state master agreement by adopting a resolution accepting the terms of the master agreement; and,
WHEREAS, the Purchasing Agent desires to participate in the master agreement between Sourcewell, a state of Minnesota governmental agency, and Polaris Sales, Inc., a copy of which is attached hereto and incorporated herein; and,
WHEREAS, this master agreement purchase was requested by the Department of General Service but is available to all Metro Departments to utilize; and,
WHEREAS, approval of the master agreement is in the best interest of the citizens of the Metropolitan Government of Nashville and Davidson County.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1. That the master agreement between Sourcewell, a state of Minnesota governmental agency, and Polaris Sales, Inc., a copy of which is attached hereto and incorporated herein, is hereby approved.
Section 2. That this resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution accepts the terms of a cooperative purchasing agreement for off-road vehicles, UTVs, ATVs, and snowmobiles for the Department of General Services. The original purchase agreement is between Sourcewell, which is a state of Minnesota governmental agency, and Polaris Sales, Inc. The anticipated project value is $250,000.
According to the Cooperative Request Review form, the pricing in the cooperative purchase agreement was leveraged through Sourcewell membership and from a competitive RFP with 17 offers. It is unlikely that Metro would obtain a better value through a competitive solicitation. The agreement would expire on November 13, 2028. Sourcewell and Polaris Sales may agree to up to three additional one-year extensions.
T.C.A. § 12-3-1205(b) authorizes local governments to participate in cooperative purchasing agreements with governmental entities outside of the state as long as the goods or services were competitively procured by the other governmental entity. T.C.A. § 12-3-1205(b) further provides that local governments may participate in a master agreement by adopting a resolution accepting the terms of the master agreement.
Fiscal Note: According to the Cooperative Request Review form from the Division of Purchases, the anticipated project value is $250,000.