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A resolution approving Amendment Number 1 to a sole source contract between the Metropolitan Government of Nashville and Davidson County and Bonded Filter Company, LLC dba BFC Solutions to increase the value of the contract.
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WHEREAS, The Metropolitan Government of Nashville and Davidson County (“Metro”) previously entered into Contract 6545006 with Bonded Filter Company LLC dba BFC Solutions for the provision and installation of PleatLink filters; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, Section 4.12.060(C) of the Metropolitan Code of Laws requires Council approval by resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars ($250,000.00)”; and,
WHEREAS, the parties desire to amend Section 4.1 of Contract 6545006 to increase the value beyond $250,000, for a total contract value of $1,000,000, a copy of which amendment is attached hereto and incorporated herein; and,
WHEREAS, approval of the contract amendment will benefit the citizens of Davidson County.
NOW THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1. That Amendment Number 1 to contract 6545006 between The Metropolitan Government of Nashville and Davidson County and Bonded Filter Company, LLC dba BFC Solutions, to increase the value of the contract, a copy of which is attached hereto and incorporated herein, is hereby approved, and the Metropolitan Mayor is authorized to execute the same.
Section 2. That this Resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves the first amendment to a sole source contract between the Metropolitan Government and Bonded Filter Company, LLC, d/b/a BFC Solutions, for the provision and installation of PleatLink filters.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by resolution. The original agreement was worth $250,000 over a 10-year term.
The amendment under consideration increases the estimated value of the contract by $750,000 to $1,000,000. The amendment does not change the scope or term of the contract. The contract will remain an IDIQ (indefinite delivery/indefinite quantity). The increase to value will allow Metro to purchase up to $1,000,000 of filters and installation services. Based on the sole source justification form, PleatLink filters are the only ones that meet the health and safety requirements and the sustainability goals of Metro’s building programs. Bonded Filter is the only source that provides PleatLink products.
Fiscal Note: This amendment increases the estimated contract value of the sole source contract 6545006 with Boded Filter Company LLC dba BFC Solutions for the provisions and installations of Pleatlink Filters by $750,000 for a revised contract amount of $1,000,000 to be paid from Fund 10101, Business Unit 1013220. However, actual expenses may be paid from various department’s fund and business units when purchase orders are issued.