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A resolution approving a contract between the Metropolitan Government of Nashville and Davidson County and Versaterm Public Safety US, Inc. to provide upgrades, maintenance, and support for LIMS plus software system for the Metropolitan Government of Nashville and Davidson County.
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WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws authorizes the Metropolitan Purchasing Agent to enter into sole source contracts when the Purchasing Agent determines in writing according to standards adopted by the Procurement Standards Board that there is only one source for the supply or services required; and,
WHEREAS, the Purchasing Agent has determined that the services to be provided by Versaterm Public Safety US, Inc. meet the requirements for the use of a sole source contract; and,
WHEREAS, Section 4.12.060 of the Metropolitan Code of Laws calls for Council approval by Resolution of sole source contracts “with a total contract amount in excess of two hundred fifty thousand dollars”; and,
WHEREAS, it is to the benefit of the citizens of The Metropolitan Government of Nashville and Davidson County that the contract be approved.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY:
Section 1: That the Contract between The Metropolitan Government of Nashville and Davidson County and Versaterm Public Safety US, Inc. attached hereto and incorporated herein, is hereby approved.
Section 2: That this Resolution shall take effect from and after its adoption, the welfare of The Metropolitan Government of Nashville and Davidson County requiring it.
Agenda Analysis
Analysis
This resolution approves a sole source contract between the Metropolitan Government and Versaterm Public Safety US, Inc. to provide upgrades, maintenance, and support for LIMS plus software system for the Metropolitan Nashville Police Department.
Sole source contracts may be awarded under the Metro procurement code when it is determined that there is only one source for the supply or services rendered. Section 4.12.060 of the Metro Code requires all sole source contracts having a total value in excess of $250,000 to be approved by the Council by resolution. The contract under consideration has an estimated value in excess of $250,000 and therefore requires Council approval.
The estimated value of this contract is $1,000,000. The term of the contract begins upon approval of all required parties and filing with the Metropolitan Clerk’s Office and extends for 60 months.
According to the sole source justification form, the LMIS plus software system has been used by the Metropolitan Nashville Police Department since 2011. The product is integrated with customized interfaces with other MNPD systems and is necessary for compatibility of interfaces and data structures. Versaterm Public Safety US, Inc., formerly JusticeTrax, is the maker and sole vendor of this software as well as maintenance and support services related to the software.
Fiscal Note: The estimated value of this sole source contract number 6548211 with Versaterm Public Safety US, Inc. for the LIMS plus software system upgrades, maintenance, and support services is $1,000,000 to be paid from Fund 10101, Business Unit 31160110. However, actual expenses may be paid from various department’s fund and business unit when purchase orders are issued.